Section one: Contracting authority
one.1) Name and addresses
Kent County Council
County Hall
Maidstone
ME14 1XQ
Contact
Mr Jordan Gurr
Telephone
+44 3000414141
Country
United Kingdom
Region code
UKJ - South East (England)
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=af32734b-99fd-ee11-812a-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=af32734b-99fd-ee11-812a-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Local Authority
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Holidays, Activities and Food (HAF) services DPS (SC240025)
Reference number
DN717964
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Kent County Council is establishing a Dynamic Purchasing System (DPS) for the provision of the Holiday Activities and Food (HAF) programme. The HAF programme aims to provide healthy food and enriching activities for children and young people during school holidays. The DPS will be divided into geographical lots covering North, East, South, and West Kent, with opportunities for providers to bid for specific districts or parishes. The programme targets children aged 4-16 who are eligible for benefits-related Free School Meals (FSM).
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
North Kent
Lot No
1
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Kent County Council is establishing a Dynamic Purchasing System (DPS) for the provision of the Holiday Activities and Food (HAF) programme. The HAF programme aims to provide healthy food and enriching activities for children and young people during school holidays. The DPS will be divided into geographical lots covering North, East, South, and West Kent, with opportunities for providers to bid for specific districts or parishes. The programme targets children aged 4-16 who are eligible for benefits-related Free School Meals (FSM).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The DPS will be reviewed annually and may be renewed based on performance and funding availability. Two contract extensions of up to 12 months are available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
East Kent
Lot No
2
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Kent County Council is establishing a Dynamic Purchasing System (DPS) for the provision of the Holiday Activities and Food (HAF) programme. The HAF programme aims to provide healthy food and enriching activities for children and young people during school holidays. The DPS will be divided into geographical lots covering North, East, South, and West Kent, with opportunities for providers to bid for specific districts or parishes. The programme targets children aged 4-16 who are eligible for benefits-related Free School Meals (FSM).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The DPS will be reviewed annually and may be renewed based on performance and funding availability. Two contract extensions of up to 12 months are available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
South Kent
Lot No
3
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Kent County Council is establishing a Dynamic Purchasing System (DPS) for the provision of the Holiday Activities and Food (HAF) programme. The HAF programme aims to provide healthy food and enriching activities for children and young people during school holidays. The DPS will be divided into geographical lots covering North, East, South, and West Kent, with opportunities for providers to bid for specific districts or parishes. The programme targets children aged 4-16 who are eligible for benefits-related Free School Meals (FSM).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The DPS will be reviewed annually and may be renewed based on performance and funding availability. Two contract extensions of up to 12 months are available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
West Kent
Lot No
4
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Kent County Council is establishing a Dynamic Purchasing System (DPS) for the provision of the Holiday Activities and Food (HAF) programme. The HAF programme aims to provide healthy food and enriching activities for children and young people during school holidays. The DPS will be divided into geographical lots covering North, East, South, and West Kent, with opportunities for providers to bid for specific districts or parishes. The programme targets children aged 4-16 who are eligible for benefits-related Free School Meals (FSM).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The DPS will be reviewed annually and may be renewed based on performance and funding availability. Two contract extensions of up to 12 months are available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: IV.1.3. This procurement does involve the setting up of a Dynamic Purchasing System (DPS) under the Light Touch Regime.
DPS Rounds will reopen annually (see ITT letter for further details)
six.4) Procedures for review
six.4.1) Review body
Kent County Council
County Hall Kent
Maidstone
ME14 1XQ
Country
United Kingdom