Section one: Contracting authority/entity
one.1) Name and addresses
Cheshire Constabulary on behalf of the Police and Crime Commissioner for Cheshire
Headquarters, Clemonds Hey, Oakmere Road,
Winsford, Cheshire
CW7 2UA
Contact
Katie Howell
katie.howell2@cheshire.police.uk
Telephone
+44 01606362063
Country
United Kingdom
Region code
UKD6 - Cheshire
National registration number
N/A
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Crown Duty Management System - Support and Maintenance
Reference number
CPA/SPU/2479P
two.1.2) Main CPV code
- 72261000 - Software support services
two.1.3) Type of contract
Services
two.1.4) Short description
VEAT notice - Crown DMS is a core system that forms part of the Business Services function. The system is used to record staff attendance and is critical for the Resource Management department to manage planning and deployment of resources.
The Crown DMS can only be supported and maintained by Crown as it is their system. The support and maintenance contract is for a period of 3 years (01/02/25 to 31/01/28) plus option to extend for 2+2 years (total 7years).
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £441,311
two.2) Description
two.2.2) Additional CPV code(s)
- 72261000 - Software support services
two.2.3) Place of performance
NUTS codes
- UKD6 - Cheshire
Main site or place of performance
Winsford. CW7 2UA
two.2.4) Description of the procurement
VEAT notice - Crown DMS is a core system that forms part of the Business Services function. The system is used to record staff attendance and is critical for the Resource Management department to manage planning and deployment of resources.
The Crown DMS can only be supported and maintained by Crown as it is their system. The support and maintenance contract is for a period of 3 years (01/02/25 to 31/01/28) plus option to extend for 2+2 years (total 7years).
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Crown Computing Ltd is the developer and proprietor of the Licences and Support and therefore competition is absent for technical reasons 32(2)(b)(ii).
Crown is the developer and proprietor of the licences and support and a contract for support and maintenance can only be supplied by them.
The system was originally procured as part of a larger contract, which was subject to an above threshold tender process. Due to changes required in hosting location as part of the move to an on-premise solution, support and maintenance is being sourced directly.
This is a continuation of the support and maintenance of an existing system.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
CPA/SPU/2479P
Title
AGREEMENT FOR THE SUPPLY, LICENCE SUPPORT AND MAINTENANCE OF DMS SOFTWARE
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
16 December 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Crown Computing Limited
Amber Close, Tamworth Business Park, Amington,
Tamworth
B77 4RP
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
National registration number
02186297
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £441,311
Total value of the contract/lot/concession: £441,311
Section six. Complementary information
six.3) Additional information
Crown is the developer and proprietor of the Licences and Support and a contract for support and maintenance can only be supplied by them.
The system was originally procured as part of a larger contract, which was subject to an above threshold tender process. Due to changes required in hosting location as part of the move to an on-premise solution, support and maintenance is being sourced directly.
Although there are other systems available that provide time recording capabilities, Crown DMS provides us with the capability for our complex operational planning and deployment of resources and builds on the heavy investment already made in the configuration of the Crown DMS so it meets our needs. If we were to move to a new system, it would require significant funding and re-investment to meet these requirements and capabilities, as well as a long period of implementation and dual running of Crown DMS and an alternative DMS.
It is our intention for this VEAT notice to be linked to a 10 day standstill period which will commence on Wednesday 18th December (that being the day after this notice is issued) and the period will end at midnight at the end of Friday 27th December 2024. The PCC intends to sign a new agreement with the supplier with a start date of 1st February 2025 subject to the ending of the standstill period.
six.4) Procedures for review
six.4.1) Review body
High Court
Manchester
Country
United Kingdom