Tender

Stonelow play area refurbishment

  • Dronfield Town Council

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-040623

Procurement identifier (OCID): ocds-h6vhtk-056095

Published 16 July 2025, 3:57pm



Scope

Reference

Stonelow

Description

Dronfield Town Council is inviting quotations for the refurbishment of the Stonelow Play Area, located at the junction of Stonelow Road and Shireoaks Road in Dronfield, Derbyshire - What Three Words location - churn.swing.shops

The scope of the project includes:

• Design and layout planning

• Supply and installation of new playground equipment and structures

• Removal and disposal of existing equipment (excluding the stone climbing structure, which is to remain in situ)

• Site preparation and construction in accordance with the submitted design

There is potential to retain the existing swings, subject to assessment, but all other equipment excluding the stone climbing structure, must be removed and replaced.

It is anticipated that construction work will be carried out and completed between November 2025 and January 2026.

Dronfield Town Council currently manages and maintains ten playgrounds across the town. Stonelow is one of the smaller sites but is well-used by local schoolchildren, with two schools located nearby. The play area is fully enclosed and features a mix of equipment and a grassed section with several mature trees.

The budget for this project is £70,000 excluding VAT and £84,000 including VAT.

The Council's objective is to create a stimulating and inclusive play space that encourages exploration, risk-taking, and skill development. The new design should foster confidence, resilience, and learning through play, catering to children aged 3 to 12 years. Proposals must include equipment that is accessible to all children, including features specifically designed to support those with special educational needs (SEN).

Tender submissions should include:

• A visual design of the proposed playground

• A detailed specification of the equipment, including age suitability

• Information on accessibility and inclusive features

Dronfield Town Council intends to award the contract to a suitably qualified and experienced contractor capable of delivering a high-quality, inclusive play environment.

Total value (estimated)

  • £70,000 excluding VAT
  • £84,000 including VAT

Below the relevant threshold

Contract dates (estimated)

  • 1 November 2025 to 31 January 2026
  • 3 months

Main procurement category

Goods

CPV classifications

  • 37535200 - Playground equipment
  • 45000000 - Construction work

Participation

This procurement is reserved for

UK suppliers

Particular suitability

Small and medium-sized enterprises (SME)


Submission

Enquiry deadline

29 August 2025, 11:59pm

Tender submission deadline

5 September 2025, 12:00pm

Submission address and any special instructions

Michael Keys

Assistant Clerk

Dronfield Town Council

Civic Hall

Civic Centre

Dronfield

Derbyshire

S18 1PD

Tenders may be submitted electronically

No


Award criteria

Tenders will be evaluated by members of the Parks and Recreation Advisory Committee, with a recommendation made to full Council, before the Acceptance of Tender.

A full breakdown of the Evaluation Criteria can be found in Appendix C of the Invitation to Tender document.

Evaluation will focus on:

• Design Quality, Accessibility & Inclusion

• Compliance with Specification

• Durability and Maintenance

• Health & Safety Management

• Programme of Work

• Experience and References

• Innovation and Added Value

• Sustainability, Social Value & Waste Management


Procedure

Procedure type

Below threshold - open competition


Documents

Associated tender documents

DTC Invitation to Tender Document - Stonelow Playground.pdf


Contracting authority

Dronfield Town Council

  • Public Procurement Organisation Number: PVQQ-5436-GVVJ

Civic Hall, Civic Centre

Dronfield

S18 1PD

United Kingdom

Contact name: Michael Keys

Telephone: 01246 418573

Email: michael.keys@dronfield.gov.uk

Website: http://www.dronfield.gov.uk

Region: UKF12 - East Derbyshire

Organisation type: Public authority - sub-central government