Scope
Reference
Stonelow
Description
Dronfield Town Council is inviting quotations for the refurbishment of the Stonelow Play Area, located at the junction of Stonelow Road and Shireoaks Road in Dronfield, Derbyshire - What Three Words location - churn.swing.shops
The scope of the project includes:
• Design and layout planning
• Supply and installation of new playground equipment and structures
• Removal and disposal of existing equipment (excluding the stone climbing structure, which is to remain in situ)
• Site preparation and construction in accordance with the submitted design
There is potential to retain the existing swings, subject to assessment, but all other equipment excluding the stone climbing structure, must be removed and replaced.
It is anticipated that construction work will be carried out and completed between November 2025 and January 2026.
Dronfield Town Council currently manages and maintains ten playgrounds across the town. Stonelow is one of the smaller sites but is well-used by local schoolchildren, with two schools located nearby. The play area is fully enclosed and features a mix of equipment and a grassed section with several mature trees.
The budget for this project is £70,000 excluding VAT and £84,000 including VAT.
The Council's objective is to create a stimulating and inclusive play space that encourages exploration, risk-taking, and skill development. The new design should foster confidence, resilience, and learning through play, catering to children aged 3 to 12 years. Proposals must include equipment that is accessible to all children, including features specifically designed to support those with special educational needs (SEN).
Tender submissions should include:
• A visual design of the proposed playground
• A detailed specification of the equipment, including age suitability
• Information on accessibility and inclusive features
Dronfield Town Council intends to award the contract to a suitably qualified and experienced contractor capable of delivering a high-quality, inclusive play environment.
Total value (estimated)
- £70,000 excluding VAT
- £84,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 January 2026
- 3 months
Main procurement category
Goods
CPV classifications
- 37535200 - Playground equipment
- 45000000 - Construction work
Participation
This procurement is reserved for
UK suppliers
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
29 August 2025, 11:59pm
Tender submission deadline
5 September 2025, 12:00pm
Submission address and any special instructions
Michael Keys
Assistant Clerk
Dronfield Town Council
Civic Hall
Civic Centre
Dronfield
Derbyshire
S18 1PD
Tenders may be submitted electronically
No
Award criteria
Tenders will be evaluated by members of the Parks and Recreation Advisory Committee, with a recommendation made to full Council, before the Acceptance of Tender.
A full breakdown of the Evaluation Criteria can be found in Appendix C of the Invitation to Tender document.
Evaluation will focus on:
• Design Quality, Accessibility & Inclusion
• Compliance with Specification
• Durability and Maintenance
• Health & Safety Management
• Programme of Work
• Experience and References
• Innovation and Added Value
• Sustainability, Social Value & Waste Management
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Dronfield Town Council
- Public Procurement Organisation Number: PVQQ-5436-GVVJ
Civic Hall, Civic Centre
Dronfield
S18 1PD
United Kingdom
Contact name: Michael Keys
Telephone: 01246 418573
Email: michael.keys@dronfield.gov.uk
Website: http://www.dronfield.gov.uk
Region: UKF12 - East Derbyshire
Organisation type: Public authority - sub-central government