Section one: Contracting authority
one.1) Name and addresses
Coventry University
Priory Street
COVENTRY
CV15FB
Contact
Miss Rani
Telephone
+44 2477658021
Country
United Kingdom
Region code
UKG33 - Coventry
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PROJECT PLANNING MANAGEMENT SYSTEM
Reference number
FRAM-1101-24-TH
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
This proposal is for the procurement of single Group Wide Enterprise Project Portfolio Management (PPM) Software that can be used for management and reporting of projects, programmes, and portfolios.
The Strategic Programme Management Office (SPMO) and Digital Services have identified at least ten systems being used across different business areas. This proposal therefore looks to rationalise this approach into a single solution enabling greater visibility of the portfolio across the Group.
Through the retirement of current systems and the procurement of a single solution, this will be a cost neutral exercise.
Not only is a PPM vital in the provision of essential information but also serves as a system to understand investment and viability to all projects. Such a tool could therefore be invaluable in ensuring the Groups investments are financially sustainable as we make progress to achieving the 2030 strategy.
Please note this a 2+1+1 contract term.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £187,933.33
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
two.2.4) Description of the procurement
Recent financial challenges across the group have led to a review of all software. It is clear that the group use too many project management solutions and do not have a centralised view for all projects, associated risks and costs. Systems are in the excess of 10 when capability can be easily consolidated with a more mature solution. The intention is that we go out to market for a single solution with all areas across the group. Led by BRT with support form Digital Services to select a new group PPM platforms and retire other systems to make it a cost neutral exercise. Not only is a PPM vital to the provide essential information to the group but also serves as a system to understand investment and viability to all projects undertaken across Coventry Unviersity Group.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-014839
Section five. Award of contract
Title
PROJECT PLANNING MANAGEMENT SYSTEM
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 December 2024
five.2.2) Information about tenders
Number of tenders received: 13
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CAM Management Solutions Limited
Suite 4.3 Parsonage Chambers, The Parsonage,
Manchester
M3 2HW
Country
United Kingdom
NUTS code
- UKD33 - Manchester
Companies House
06360806
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £187,933.33
Total value of the contract/lot: £187,933.33
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Coventry University
Priory Street
Coventry
CV15FB
Country
United Kingdom