Scope
Description
WFD is seeking a reliable provider to deliver ongoing hosting, technical support, security, maintenance and development services of www.wfd.org.
Our website is a key WFD communication channel. It provides information about WFD's experience, relevance, activities, and impact to a range of audiences around the world including citizens, governments, members of parliament, parliamentary staff, academics and researchers.
The website must be compliant with all relevant legislation, including the Data Protection Act and the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018. It must also comply with the UK Government secure website principles: Security overview for websites - The GDS Way.
Deliverables and scope of work includes but not limited to:
Hosting www.wfd.org
Providing ongoing technical maintenance and services for www.wfd.org including but not limited to:
Ongoing maintenance of the CMS (including bugs and CMS updates)
Annual usability/accessibility review
Ensuring the website is secure and compliant with the relevant regulations, including accessibility standards
Ensuring processes are in place for the monitoring and analysis of website performance, and supporting WFD to evaluate its effectiveness.
Build new or change existing website functionality for www.wfd.org as requested by WFD on a day rate basis.
Providing strategic advice and recommendations for improving the website
Website specification
Content management system: (CMS) Drupal 10
File tree size (except public files): 402M
Public files: 6.3G
Private files: 464K
Database:
MySQL dump size: 52M
MySQL size on disk (including indexes, etc): 910M
Number of modules:
Contrib Drupal modules: 77
Custom Drupal modules: 6
Commercial tool
Establishes a framework
Total value (estimated)
- £50,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 8 September 2025 to 7 September 2029
- 4 years
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKI - London
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0%
Framework operation description
As this framework will be with a single supplier without further competition, prices submitted as part of this tender will form the basis for contract pricing subject to any agreed review mechanism.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
24 July 2025, 11:59pm
Tender submission deadline
1 August 2025, 11:59pm
Submission address and any special instructions
Tenders must be submitted by email to procurement@wfd.org by the stated deadline.
Tenders may be submitted electronically
No
Award criteria
The evaluation process will consist of two stages:
Stage 1 - Evaluation of written submissions
Stage 2 - Interviews with shortlisted bidders
Please refer to the invitation to tender for full details including evaluation criteria.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.wfd.org/vacancy-supplier/invitation-tender-website-services
Invitation to tender and clarification questions are hosted on the website page.
Contracting authority
THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED
- Companies House: 02693163
- Public Procurement Organisation Number: PPTR-9766-JYLP
102 Petty France
London
SW1H 9AJ
United Kingdom
Email: procurement@wfd.org
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government