Scope
Reference
WCPR-180
Description
Weston College is seeking suppliers to provide flexible, on-demand student transport services to support a wide range of local, regional and national educational trips, enrichment activities, and curriculum-linked excursions.
There is no fixed transport schedule or annual plan; instead, requirements will arise on an ad-hoc basis, often with little advance notice. These transport needs will be driven by the demands of the curriculum and may not be confirmed weeks or even months in advance.
The service must therefore be highly responsive and adaptable, with the capacity to accommodate varying journey lengths, group sizes, and destination types. This includes local and regional travel, and occasionally, longer-distance trips. Reliability, safety, and the ability to respond quickly to booking requests are crucial.
At the same time, the College is committed to securing services that represent good value for money. Suppliers must be able to provide competitive pricing while maintaining high standards of service, ensuring that trips are delivered smoothly, efficiently, and in line with Weston College's commitment to quality education and student experience.
Total value (estimated)
- £30,000 excluding VAT
- £36,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 29 September 2025 to 28 September 2027
- Possible extension to 28 September 2028
- 3 years
Description of possible extension:
The agreement will remain in place for an initial duration of two years, with the option to extend for a further one-year period, subject to satisfactory performance and mutual agreement by both parties.
Main procurement category
Services
CPV classifications
- 60170000 - Hire of passenger transport vehicles with driver
Contract locations
- UKK - South West (England)
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
12 August 2025, 11:59pm
Tender submission deadline
19 August 2025, 11:59am
Submission address and any special instructions
Tenders may be submitted electronically
No
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Financial | Price | 30% |
| Compliance and Regulatory Standards | Quality | 20% |
| Safeguarding and Student Welfare | Quality | 20% |
| Responsiveness and Flexibility | Quality | 15% |
| Communication and Issue Resolution | Quality | 15% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
1. External Services Open Process Tender Framework - On-Demand Transport.pdf
Contracting authority
Weston College
- UK Register of Learning Providers (UKPRN number): 10007459
- Public Procurement Organisation Number: PDXW-8796-BVPP
Knightstone Road
Weston-super-Mare
BS23 2AL
United Kingdom
Email: WCGTender@weston.ac.uk
Website: http://www.weston.ac.uk
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government