Section one: Contracting authority
one.1) Name and addresses
Carshalton Boys Sports College
Winchcombe Road,, Carshalton,
Surrey
SM5 1RW
Contact
RIVA Partnership
Telephone
+44 1252977017
Country
United Kingdom
Region code
UKI63 - Merton, Kingston upon Thames and Sutton
Internet address(es)
Main address
https://www.carshaltonboys.org/
Buyer's address
https://www.carshaltonboys.org/
one.1) Name and addresses
Sutton Grammar School
Manor Lane
Sutton
SM1 4AS
Contact
Riva Partnership
Telephone
+44 1252977017
Country
United Kingdom
Region code
UKI63 - Merton, Kingston upon Thames and Sutton
Internet address(es)
Main address
https://www.suttongrammar.sutton.sch.uk/
Buyer's address
https://www.suttongrammar.sutton.sch.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Surrey:-School-cleaning-services./98689QYSRH
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Carshalton Boys sports College & Sutton Grammar School - Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful supplier is required to provide excellent cleaning services to Carshalton Boys Sports College, a popular, oversubscribed 11-19 comprehensive school offering places to students of all aptitudes and abilities and to Sutton Grammar School, a thriving selective state school .
two.1.5) Estimated total value
Value excluding VAT: £1,789,430
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
Main site or place of performance
Merton, Kingston upon Thames and Sutton
two.2.4) Description of the procurement
Carshalton Boys Sports College is a popular, oversubscribed 11-19 comprehensive school offering places to students of all aptitudes and abilities. Our students make exceptional progress and their academic attainment is outstanding. While these are important we also understand that the development of the whole child is crucial and this is a major emphasis in our school. We ensure that our students take PRIDE in everything they do whilst developing the skills and attributes that prepare them for all aspects of their lives. Further information can be obtained here: https://www.carshaltonboys.org. Sutton Grammar School, a thriving selective state school for 150 boys per year. Other students join the school in the Sixth Form; each year, we plan to take about fifty extra students (males or females) into Year 12. Our dedicated staff and inclusive environment nurture well-rounded, confident individuals with excellent academic results. We balance a robust curriculum with extracurricular programs, focusing on personal growth. Students thrive within this close-knit, caring community, which instils pride in them and their parents. Further information can be obtained here: https://www.suttongrammar.sutton.sch.uk/
Tender information: The successful tenderer will be required to provide cleaning services to both schools. The contract term being tendered is for three years, 1st September 2025 – 31st July 2028. There is an option for a further extension period for up to two additional years to 31st July 2030. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the Schools. This includes both core term time cleaning and periodic deep cleaning throughout the year. Both schools are keen to secure a high quality cleaning service whereby their students are able to enjoy excellence in education, supported by excellently kept facilities. The schools expect both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The schools are also proud of their ‘family ethos’ and expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. The schools are not obliged to accept the lowest price submitted for this tender, rather they are keen to secure best value from this contract and to deliver best value to their students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. Both schools seek a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.
The annual value of the current contract is: Carshalton Boys: £220,000 (the total cost of cleaning per annum for the last contract year)
Sutton Grammar: £137,886 (the total cost of cleaning and day janitor per annum for the last contract year) Therefore the value of this contract is £1,789,430 (total annual costs from the last contract year as above x 5 as this contract is for a maximum of 5 years). The contract shall be a fixed price contract with invoices raised monthly to the school.
Additional requirements and information:
•The Schools have a minimum requirement for a contractor’s employers' liability and public liability insurance of £5 million
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1 million
•There are not incumbent cleaning staff currently within the Local Government Pension Scheme at either school
•Both Schools cleaning services are currently contracted to DB Services.
•Please note that whilst the schools may choose the same provider as a result of this tender process, each school reserves the right to take its own contract appointment decision and each school will enter into its own contract with the successful contractor
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,789,430
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2025
End date
31 August 2030
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
Only candidates that meet the minimum selection criteria will progress to tender stage. A minimum of 5 candidates (or less, in the event less that 5 meet the minimum criteria) and a maximum of 10 candidates, will progress.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/98689QYSRH
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority reserves the right not to appoint as a result of this tender process and/or to cancel this tender process at any time.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Surrey:-School-cleaning-services./98689QYSRH
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/98689QYSRH
GO Reference: GO-20241213-PRO-28885887
six.4) Procedures for review
six.4.1) Review body
Carshalton Boys Sports College
Winchcombe Road,, Carshalton,
Surrey,
SM5 1RW
Country
United Kingdom