Award

Hybrid Mail Services for Local Authority

  • Surrey Heath Borough Council

UK6: Contract award notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-040260

Procurement identifier (OCID): ocds-h6vhtk-0508d6 (view related notices)

Published 15 July 2025, 7:06pm



Scope

Description

Hybrid Mail Services for Local Authority, including Revenues and Benefits via email and postal services.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=966204763


Contract 1. Hybrid Mail Services

Supplier

Contract value

  • £200,000 excluding VAT
  • £240,000 including VAT

Above the relevant threshold

Award decision date

15 July 2025

Date assessment summaries were sent to tenderers

15 July 2025

Standstill period

  • End: 24 July 2025
  • 8 working days

Earliest date the contract will be signed

4 August 2025

Contract dates (estimated)

  • 18 August 2025 to 17 August 2028
  • Possible extension to 17 August 2030
  • 5 years

Description of possible extension:

Three year initial terms with further period or periods of up to two (2) years maximum, by the Council giving written notice to the Service Provider at least 3 months in advance of the expiry date of the initial terms or any executed extension option.

Main procurement category

Services

CPV classifications

  • 79571000 - Mailing services

Contract locations

  • UKJ25 - West Surrey

Information about tenders

  • 6 tenders received
  • 4 tenders assessed in the final stage:
    • 4 submitted by small and medium-sized enterprises (SME)
    • 0 submitted by voluntary, community and social enterprises (VCSE)
  • 1 supplier awarded contracts
  • 3 suppliers unsuccessful (details included for contracts over £5 million)

Procedure

Procedure type

Open procedure


Supplier

Datagraphic Ltd

  • Companies House: 02913191

Ireland Ind Est, Adelphi Way

Chesterfield

S43 3LS

United Kingdom

Contact name: Loraine Austin

Telephone: 01276707100

Email: loraine.austin@surreyheath.gov.uk

Region: UKF12 - East Derbyshire

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Supported employment provider: No

Public service mutual: No

Contract 1. Hybrid Mail Services


Contracting authority

Surrey Heath Borough Council

  • Public Procurement Organisation Number: PQQL-9321-BBQX

Surrey Heath House, Knoll Road

Camberley

GU15 3HD

United Kingdom

Contact name: Loraine Austin

Telephone: 01276 707100

Email: loraine.austin@surreyheath.gov.uk

Region: UKJ25 - West Surrey

Organisation type: Public authority - sub-central government