Section one: Contracting entity
one.1) Name and addresses
Phoenix Natural Gas (trading as Phoenix Energy)
197 Airport Road West
Belfast
BT3 9ED
Contact
Michael Magill
Michael.Magill@phoenixenergyni.com
Telephone
+44 2890555847
Country
United Kingdom
Region code
UKN - Northern Ireland
National registration number
NI032809
Internet address(es)
Main address
https://e-sourcingni.bravosolution.co.uk
Buyer's address
https://e-sourcingni.bravosolution.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://e-sourcingni.bravosolution.co.uk
one.6) Main activity
Production, transport and distribution of gas and heat
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract Notice for Front of House, Security, Patrol & Response Services '25
two.1.2) Main CPV code
- 79713000 - Guard services
two.1.3) Type of contract
Services
two.1.4) Short description
Phoenix Energy Group, seeks to appoint a suitably experienced Service Provider for the following activities.
1) Front of House Reception to cover 40 hours per week.
2) Suitably qualified Security Guarding services to cover 125.5 hours per week.
3) A dedicated Patrol & Response Service on a 24 hour - 365 days a year basis.
The initial term of this Contract shall be three consecutive calendar years, which may be extended for an additional two further years, taking the maximum possible term to five consecutive calendar years.
Further details on the services required are set out in the draft Invitation to Tender documents, made available with the associated Pre-Qualification Ref: pqq_4625
two.1.5) Estimated total value
Value excluding VAT: £600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79715000 - Patrol services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
197 Airport Road West, Belfast, BT3 9ED
two.2.4) Description of the procurement
Phoenix Energy Group, seeks to appoint a suitably experienced Service Provider for the following activities.
1) Front of House Reception to cover 40 hours per week.
2) Suitably qualified Security Guarding services to cover 125.5 hours per week.
3) A dedicated Patrol & Response Service on a 24 hour - 365 days a year basis.
The initial term of this Contract shall be three consecutive calendar years, which may be extended for an additional two further years, taking the maximum possible term to five consecutive calendar years.
Further details on the services required are set out in the draft Invitation to Tender documents, made availbale under the associated Pre-Qualification Ref pqq_4625
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
It would be anticipated that, subject to a sufficient number of compliant responses being received, a maximum of the top six scoring Applicants (plus ties, if applicable) from the PQQ stage would be invited to proceed to the Invitation (ITT) Stage.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Phoenix Energy Group Ltd reserve the right at any time to: reject any, or all, responses and to cancel or withdraw from this procurement process at any stage; award a Contract without prior notice; change the basis, the procedures and timescales set out - or referred to - within the tender documentation; require any Applicant or subsequent Tenderer, to clarify any submissions.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Interested Parties should search for the relevant project at htps://e-sourcingni.bravosolutions.co.uk. For those wishing to participate, they must first complete and submit the relevant PQQ on, or before, the due date. Phoenix shall then draw up a short list of suitable Applicants based on the completed PQQs received. Those shortlisted Appliants will then be invited to the Tender stage which shall involve the completion and submision of, on or before a pre-determined time and date, an Invitation to Tender document. The responses submitted shall be evaluated and a further short list may be drawn up from which a presentation / negotiation stage may follow with suitable Applicants. Ultimately the tender deemed the most economically advantageous shall be awarded the Framework Agreement for Front of House, Security, Patrol & Response Services '25.
three.1.6) Deposits and guarantees required
Phoenix reserve the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
As stated in the Tender Documentation.
three.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Subject to the status and involvement of the parties, an Applicant may be required to commit to joint and several liability in respect of any contract awarded. Alternatively, the lead operator may be required to take total responsibility or a consortium to form a legal entity before entering into any contract.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in the Tender Documentation.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 January 2025
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
3 February 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Appliants wishing to be considered, must firstly complete a Pre-Qualification Questionnaire (PQQ). Only those Applicants that successfully pass the PQQ stage shall be invited to compete the relevent tender documentation. This tender is being procured competively in accordance with the Utilities Contracts Regulations 2016 (as amended). The procedure to be followed for this procurement is the negotiated procedure. The costs of responding to this notice and participation in the process will be borne by each participating entity. All discussions and correspondance will be deemed strictly subject to contract until a formal contract is entered into. Any subsequent formal contract(s) shall not be binding until they have been signed and dtaed by the duly authorised representatives of each of the participating parties.
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JF
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Phoenix will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to all participating entities. The standstill period provides time for unsuccessful participating entities to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations 2026 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).