Scope
Reference
002642
Description
The purpose of this tender is to procure a suite of brand-new digitisation equipment to support the high-quality, high-speed digital capture of a wide range of archival and heritage materials. The equipment required includes:
•Two large-format line scanners (up to A0 size) for items such as newspapers
•Six overhead line scanners suitable for documents such as journals
•Four microfilm scanners capable of high-volume digitisation of various microfilm formats
This contract also covers on-site maintenance services.
The contract shall be awarded in its entirety to one supplier and will not be let in lots due to the economic and practical efficiencies presented by a single contract delivery model as set out in the ITT documents.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=966125099
Contract 1
Supplier
Contract value
- £500,000 excluding VAT
- £600,000 including VAT
Below the relevant threshold
Award decision date
15 July 2025
Date assessment summaries were sent to tenderers
15 July 2025
Earliest date the contract will be signed
18 July 2025
Contract dates (estimated)
- 4 August 2025 to 30 September 2028
- Possible extension to 30 September 2035
- 10 years, 1 month, 28 days
Description of possible extension:
Up to seven 12 month optional extensions taking the potential maintenance contract to ten years in total.
Main procurement category
Goods
CPV classifications
- 38520000 - Scanners
Contract locations
- UK - United Kingdom
Information about tenders
- 2 tenders received
- 2 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
J&J Negus Ltd t/a Genus
Hammond Close, Attleborough Fields Industrial Estate
Nuneaton
CV11 6RY
United Kingdom
Region: UKG13 - Warwickshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
British Library
- Public Procurement Organisation Number: PCXZ-9362-XQJM
96 Euston Road
London
NW1 2DB
United Kingdom
Email: andy.kemp@bl.uk
Region: UKI31 - Camden and City of London
Organisation type: Public authority - central government