Section one: Contracting authority
one.1) Name and addresses
Diocese of Chichester Academy Trust
St. Catherine's College, Priory Road
Eastbourne
BN23 7BL
Contact
Irene Celis
Telephone
+44 8452577050
Country
United Kingdom
NUTS code
UKJ22 - East Sussex CC
National registration number
09201845
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/placegroup/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PP-10106 Diocese Of Chichester Academy Trust HR and Payroll
Reference number
PP-10106
two.1.2) Main CPV code
- 79631000 - Personnel and payroll services
two.1.3) Type of contract
Services
two.1.4) Short description
Diocese Of Chichester Academy Trust is a multi-academy trust comprised of 25 schools in Hampshire, East Sussex, West Sussex, Bournemouth and the Isle of Wight. It is envisaged that at least two more schools will join by April 2025, with several more to join during the duration of the contract.The Trust requires the provision of a fully managed Payroll Service and a fully integrated Human Resource Information System (HRIS). The HR records and payroll are managed locally at school level and overseen by the Trust Centre team – meaning the provider will be engaging with more than 25 different contact points across the schools.A draft specification has been provided at Attachment 1. Please note that this will be edited before its final version is provided at ITT stage and will be made available to the shortlisted suppliers for ITT stage.The Contract period will be for 3 years initially with the option to extend for two further one-year periods.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £452,029
two.2) Description
two.2.2) Additional CPV code(s)
- 79631000 - Personnel and payroll services
two.2.3) Place of performance
NUTS codes
- UKJ28 - West Sussex (North East)
- UKJ27 - West Sussex (South West)
- UKJ22 - East Sussex CC
- UKJ3 - Hampshire and Isle of Wight
- UKK24 - Bournemouth, Christchurch and Poole
- UKJ2 - Surrey, East and West Sussex
two.2.4) Description of the procurement
The Trust requires the provision of a fully managed Payroll Service and a fully integrated Human Resource Information System (HRIS). The Trust are looking for a provider who is agile and competent to manage their growth with a healthy background of providing requirements to the education sector. The Trust are set across five different local authorities and have to meet the requirements of five different pension funds; therefore, it is expected for the new provider to have a breadth of understanding and experience in these areas. The Trust would like a partner who is energised to work with them and that this reflects in their day-to-day service with them.The HR records and payroll are managed locally at school level and overseen by the Trust Centre team – meaning the provider will be engaging with more than 25 different contact points across the schools.The Contract period will be for 3 years initially with the option to extend for two further one-year periods.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-018778
Section five. Award of contract
Contract No
PP-10106
Title
Diocese of Chichester Academy Trust - HRIS and Payroll Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 October 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Civica UK Ltd
Southbank Central, 30 Stamford Street, London, SE1 9LQ
London
SE1 9LQ
Country
United Kingdom
NUTS code
- UKI - London
National registration number
01628868
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £660,000
Total value of the contract/lot: £452,029
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
Strand
London
WC2A 2LL
Country
United Kingdom