Scope
Reference
HF27211
Description
Hampshire & Isle of Wight Fire & Rescue Service (HIWFRS) require the supply of timber to be used for live fire training exercises for firefighters. The timber is burned to simulate the conditions experienced during various fire situations.
The current arrangement is a single supplier contract under which HIWFRS purchase Oriented Strand Board Type 3 ("OSB3") cut to exact sizes designed to fit their training equipment. HIWFRS would be looking to replicate the current arrangement.
The demand for training is variable and therefore no guarantee of the volume of boards required can be given.
Total value (estimated)
- £460,000 excluding VAT
- £552,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2027
- Possible extension to 31 December 2029
- 4 years
Main procurement category
Goods
CPV classifications
- 03419000 - Timber
- 03419100 - Timber products
Contract locations
- UKJ3 - Hampshire and Isle of Wight
Engagement
Engagement deadline
11 August 2025
Engagement process description
Hampshire & Isle of Wight Fire & Rescue Service (HIWFRS) intends to tender for the supply of timber for live fire training and is seeking to engage with the market to help shape the upcoming procurement. This market engagement aims to inform the future tender process. Full details are available at https://in-tendhost.co.uk/hampshire/aspx/Tenders/Current.
We reserve the right to amend or change all and any aspects discussed in this exercise if a decision to move to formal procurement is made. This early engagement exercise does not guarantee the tendering of any contract taking place.
All responses should be entered into the question submission boxes in this document and saved as a document that can be viewed in Microsoft Word. Other formats are not required.
Please submit your responses and feedback by 5pm on 11th August 2025 via In-Tend correspondence.
If you have any issues with access, format or email addresses, please contact us via In-Tend.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
15 September 2025
Contracting authority
Hampshire and Isle of Wight Fire and Rescue Service
- Public Procurement Organisation Number: PBHX-6923-HGVY
Headquarters, Leigh Road,
Eastleigh
SO50 9SJ
United Kingdom
Email: procurement@hantsfire.gov.uk
Website: https://www.hantsfire.gov.uk
Region: UKJ35 - South Hampshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Hampshire County Council
Summary of their role in this procurement: Hampshire County Council would be running this procurement on behalf of HIWFRS.
- Public Procurement Organisation Number: PBHM-7586-PWLP
The Castle, Upper High Street
Winchester
SO23 8UJ
United Kingdom
Email: Strategic.Procurement@hants.gov.uk
Website: https://www.hants.gov.uk/
Region: UKJ36 - Central Hampshire