Section one: Contracting authority/entity
one.1) Name and addresses
London South Bank University
103 Borough Road
London
SE1 0AA
Contact
Liz Lumgair
Telephone
+44 2078157815
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
www.lsbu.ac.uk
Reference number
LSBU reference 24-006
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Award of a contract without prior publication of a call for competition in OJEU.
This notice covers the migration of a financial services system from on premise infrastructure to a vendor managed cloud solution and the implementation of a compatible invoice capture tool.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £552,545.50
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
103 Borough road
London
SE1 0AA
two.2.4) Description of the procurement
The U4ERP (Unit4 Enterprise Resource Planning) application is the system used by the entire university for the management of its finances. The application is essential IT application as it provides accounting functionality which enables budget allocation and financial management across the whole university. It is also the system that manages the Procure to Pay process; Sales invoicing; Accounts Payable and Receivable, Fixed asset accounting; MTD submission application; VAT; management and financial reporting and interfaces with other key university systems e.g. student records system, accommodation system and payroll system.
Included in the contract is also e-invoicing functionality, support and maintenance and hosting in Unit4’s cloud.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Award of a contract without prior publication of a call for competition in the cases listed below • U4ERP is the currently used system and is moving into the cloud, due to ending of on-premises support. Explanation: This award is lawful in accordance with the regulation 32(2)(b)(ii) because the competition is absent for technical reasons. The university has used the Unit4 application for over 20 years, and the system is an essential part of the university's infrastructure, such that any down time or system failure would have a detrimental effect on the running of the university. At the present time it would be impossible for the university to procure an alternative economic operator to provide the full range of services within a suitable timeframe and without detrimentally impacting the operations of the university. The application is currently hosted on premises; the support for on premises solutions is ending shortly which requires a SaaS contract.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Contract No
24-006
Title
LSBU Agresso migration from on prem to SaaS
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
10 December 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
UNIT4 BUSINESS SOFTWARE LIMITED
DAC BEACHCROFT LLP PORTWALL PLACE PORTWALL LANE BRISTOL BS1 9HS
Bristol
BS1 9HS
Telephone
+44 8442646060
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £552,545.50
Lowest offer: £552,545.50 / Highest offer: £552,545.50 taken into consideration
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.3) Additional information
The U4ERP (Unit4 Enterprise Resource Planning) application is the system used by the entire university for the management of its finances. The application is essential IT application as it provides accounting functionality which enables budget allocation and financial management across the whole university. It is also the system that manages the Procure to Pay process; Sales invoicing; Accounts Payable and Receivable, Fixed asset accounting; MTD submission application; VAT; management and financial reporting and interfaces with other key university systems e.g. student records system, accommodation system and payroll system.
Included in the contract is also e-invoicing functionality, support and maintenance and hosting in Unit4’s cloud.
six.4) Procedures for review
six.4.1) Review body
London South Bank University
103 Borough road
London
SE1 0AA
Telephone
+44 2078157815
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
London South Bank University
103 Borough road
London
SE1 0AA
Telephone
+44 2078157815
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
19/12/24
six.4.4) Service from which information about the review procedure may be obtained
London South Bank University
103 Borough road
London
SE1 0AA
Telephone
+44 2078157815
Country
United Kingdom