Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Alder House
St Asaph
LL17 0JL
Contact
ALEXANDRA MCHUGH
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
International Courier Contract For NEQAS/WBMDR
Reference number
WBS-ITT-57986
two.1.2) Main CPV code
- 64120000 - Courier services
two.1.3) Type of contract
Services
two.1.4) Short description
The Welsh Blood Service (WBS), operating under Velindre University NHS Trust, invites tenders for the provision of transport services for biological samples. These services are required to support the operations of two key programmes:
UK National External Quality Assessment Service for Histocompatibility and Immunogenetics (UK NEQAS for H&I), which distributes blood samples to medical laboratories globally as part of its External Quality Assessment (EQA) schemes.
Welsh Bone Marrow Donor Registry (WBMDR), which facilitates the transport of donor samples to laboratories worldwide as well as the transport of samples from GPs/Hospitals/Donors addresses within the UK to WBS.
NEQAS offer 19 different EQA Schemes, which are available to laboratories or appropriate companies in the UK and internationally (our customers). The EQA service necessitates the regular distribution of blood samples to our customers to allow us to check the quality of their medical tests. Some of the samples sent deteriorate quickly; therefore, delivery to destinations must be ASAP to ensure samples are suitable for testing.
The successful provider will be required to Ensure timely and reliable distribution of biological samples, including perishable samples that must be delivered to UK and international destinations as quickly as possible to maintain suitability for testing and non-perishable samples, which can be dispatched via courier or post based on customer preferences.
The successful supplier must also be able to provide transport solutions for donor samples originating from GPs, hospitals, or donor addresses within the UK to the WBS, as well as outgoing shipments from WBS to laboratories worldwide.
two.1.5) Estimated total value
Value excluding VAT: £375,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 64120000 - Courier services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Welsh Blood Service (WBS), operating under Velindre University NHS Trust, invites tenders for the provision of transport services for biological samples. These services are required to support the operations of two key programmes:
UK National External Quality Assessment Service for Histocompatibility and Immunogenetics (UK NEQAS for H&I), which distributes blood samples to medical laboratories globally as part of its External Quality Assessment (EQA) schemes.
Welsh Bone Marrow Donor Registry (WBMDR), which facilitates the transport of donor samples to laboratories worldwide as well as the transport of samples from GPs/Hospitals/Donors addresses within the UK to WBS.
NEQAS offer 19 different EQA Schemes, which are available to laboratories or appropriate companies in the UK and internationally (our customers). The EQA service necessitates the regular distribution of blood samples to our customers to allow us to check the quality of their medical tests. Some of the samples sent deteriorate quickly; therefore, delivery to destinations must be ASAP to ensure samples are suitable for testing.
The successful provider will be required to Ensure timely and reliable distribution of biological samples, including perishable samples that must be delivered to UK and international destinations as quickly as possible to maintain suitability for testing and non-perishable samples, which can be dispatched via courier or post based on customer preferences.
The successful supplier must also be able to provide transport solutions for donor samples originating from GPs, hospitals, or donor addresses within the UK to the WBS, as well as outgoing shipments from WBS to laboratories worldwide.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Cost criterion - Name: Commercial / Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £375,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Optional Extension Period of 12 Months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-034825
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.7) Conditions for opening of tenders
Date
14 January 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 3 years
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146629
(WA Ref:146629)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom