Scope
Reference
DN772607
Description
The Council as part of the project to move the Bromley Central Library, is seeking suitably qualified Bidders to package, remove and store the various items with the current Bromley Central Library building, as well as a satellite archive store. This approach is to be undertaken in phases as set out within the Specification document, which also includes the relevant standards that Bidders are required to meet.
NOTE: The Council noted some issues regarding the award criteria surrounding the Place of Deposit requirements. The Council has taken the decision to re-publish this tender in full. Previous notice identifier: 2025/S 000-016891
The requirements of this tender have been amended to:
Bidders will need to confirm they meet the following BSI standards and that their facilities have been inspected and approved by The National Archives as being secure and safe from risks posed by fire, flood and poor environmental conditions in line with these standards.
• BS EN 16893:2018 - Conservation of Cultural Heritage
• BS 4971:2017 - Conservation and care of archive and library collections
• BS EN 16648:2015 - Conservation of cultural heritage - transport methods
The Supplier should clearly explain where they will store the Archive and Museum collections - providing full details of the location and facilities. Where the Supplier proposes to split the Archive and Museum over multiple sites or move it between sites, they must ensure all sites are compliant with the specification and standards outlined above.
The supplier must also include evidence that they have a FORS certificate as proof that they use FORS-accredited vehicles equipped with on-board cameras and Geotab tracking systems compliant with these standards.
Contract 1. Temporary Storage & Relocation for the Bromley Historic Collections
Supplier
Contract value
- £248,746.70 excluding VAT
- £298,496.04 including VAT
Above the relevant threshold
Award decision date
14 July 2025
Date assessment summaries were sent to tenderers
14 July 2025
Standstill period
- End: 24 July 2025
- 8 working days
Earliest date the contract will be signed
25 July 2025
Contract dates (estimated)
- 28 July 2025 to 31 December 2026
- 1 year, 5 months, 4 days
Main procurement category
Services
CPV classifications
- 63120000 - Storage and warehousing services
- 92500000 - Library, archives, museums and other cultural services
Contract locations
- UKI61 - Bromley
Information about tenders
- 7 tenders received
- 6 tenders assessed in the final stage:
- 6 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 5 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
HARROW GREEN LIMITED
- Companies House: 01742531
- Public Procurement Organisation Number: PPPV-4347-GTHJ
2 Oriental Road
London
E16 2BZ
United Kingdom
Email: lynn.hanly@restore-harrowgreen.com
Website: http://www.harrowgreen.com
Region: UKI41 - Hackney and Newham
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Temporary Storage & Relocation for the Bromley Historic Collections
Contracting authority
London Borough of Bromley
- Public Procurement Organisation Number: PBBG-1282-YCXD
Bromley Civic Centre, Churchill Court, 2 Westmoreland Road
Bromley
BR1 1Ad
United Kingdom
Email: procurement@bromley.gov.uk
Region: UKI61 - Bromley
Organisation type: Public authority - sub-central government