Scope
Reference
C BBC EN 06824
Description
Waiver - Product Reasons Exacom is the electronic planning data base system
designed to record, monitor and report Section 106 planning obligations (financial and non financial) The Council has had a previous agreed contract with Idox to supply Exacom
to the Planning Service up until April 2025. This waiver is to extend the contract for a further 3 years, given the work, training and data that has already been inputted into the system and is critical for the day to day recording, monitoring and reporting of S106 obligations which can run into millions of pounds. To migrate this to a different system, would not be cost efficient both in terms of time and finance.
Contract 1
Supplier
Contract value
- £33,435.41 excluding VAT
- £40,122.49 including VAT
Below the relevant threshold
Date signed
9 June 2025
Contract dates
- 10 June 2025 to 31 March 2028
- 2 years, 9 months, 21 days
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKH24 - Bedford
Procedure
Procedure type
Below threshold - without competition
Supplier
Idox Software Ltd
- Companies House: 02933889
Unit 5, Woking 8, Forsyth Road
Woking
GU21 5SB
United Kingdom
Email: bidteam@idoxgroup.com
Region: UKJ25 - West Surrey
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
Bedford Borough Council
- Public Procurement Organisation Number: PLCV-4616-VTHL
Borough Hall, Cauldwell Street
Bedford
MK42 9AP
United Kingdom
Region: UKH24 - Bedford
Organisation type: Public authority - sub-central government