Scope
Reference
PLACE650H
Description
Derbyshire County Council (The Council) are seeking to establish a Framework to provide The Council with a reliable, flexible, and cost-effective means of procuring operated plant and equipment to support highways, construction, and maintenance activities. It is designed to ensure consistent standards of safety, quality, and performance, while offering value for money and streamlined access to a range of equipment types and services.
The Framework will cover a wide range of plant types and vehicle categories, supplied with appropriately qualified operators. The services may be required across multiple locations within the Council's jurisdiction.
The framework will be structured into the following 10 lots:
• LCVs & HGVs
• Road Sweepers
• Jetting Units
• Skid Steers
• Tractor Units
• Surface Planers
• Surface Pavers
• Excavators
• Hot Boxes
• Reactive Emergency Standby
The proposed Framework is expected to commence on 3rd October 2025, with an initial term of 2 years, with the option to extend for a further two 12-month periods, up to a maximum of 4 years (2+1+1).
The intention is to appoint multiple and capable Contractors to each Lot to ensure adequate competition, capacity and coverage during the term of the Framework and for call-off purposes. There will be no restriction to the number of Contractors accepted on each lot.
Commercial tool
Establishes a framework
Total value (estimated)
- £38,000,000 excluding VAT
- £45,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 October 2025 to 1 October 2027
- Possible extension to 2 October 2029
- 4 years
Description of possible extension:
Two 12 months extensions available if contractors are performing as per the KPIs detailed in specification
Main procurement category
Works
CPV classifications
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
Contract locations
- UKF1 - Derbyshire and Nottinghamshire
Lot 1. LCVs & HGVs
Description
The hire of LCVs & HGVs with operator
Lot value (estimated)
- £3,800,000 excluding VAT
- £4,560,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Road Sweepers
Description
The hire of Road Sweepers with operator
Lot value (estimated)
- £3,800,000 excluding VAT
- £4,560,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Jetting Units
Description
The hire of Jetting Units with operator
Lot value (estimated)
- £3,800,000 excluding VAT
- £4,560,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Skid Steers
Description
The hire of Skid Steers with operator
Lot value (estimated)
- £3,800,000 excluding VAT
- £4,560,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Tractor Units
Description
The hire of Tractor Units with operator
Lot value (estimated)
- £3,800,000 excluding VAT
- £4,560,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Surface Planers
Description
The hire of Surface Planers with operator
Lot value (estimated)
- £3,800,000 excluding VAT
- £4,560,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. Surface Pavers
Description
The hire of Surface Pavers with operator
Lot value (estimated)
- £3,800,000 excluding VAT
- £4,560,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8. Excavators
Description
The hire of Excavators with operator
Lot value (estimated)
- £3,800,000 excluding VAT
- £4,560,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 9. Hot-Boxes
Description
The hire of Hot-Boxes with operator
Lot value (estimated)
- £3,800,000 excluding VAT
- £4,560,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 10. Reactive Emergency Standby
Description
The hire of Reactive Emergency Standby with operator
Lot value (estimated)
- £3,800,000 excluding VAT
- £4,560,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Under the Framework, Tenderers will have the option to bid for all lots that are listed (provided that they are able to supply the items that have been indicated) and will not be limited to only being awarded onto a specific number of lots. Call-offs from the Framework will be conducted by either Direct Award or Further Competition, based on the needs of the Council and specific job requirements.
In all cases, the Contractor offering the lowest price, including any offered rebate discount, for the required item/line will be approached first, provided they are located in that area and can meet the required timescales. If that supplier is unable to meet the need (e.g. due to lack of availability), the next lowest-priced Contractor (including any offered rebate discount) meeting the location and availability requirements will be contacted. This process will continue until the requirement is fulfilled.
Direct awards will be used for reactive requirements, where work needs to commence within 30 days of the requirement being identified. These are typically unplanned or urgent needs that must be responded to quickly.
In such cases, the award will be based on the following evaluation criteria:
• Price; and
• Availability; and
• Location
Mini-competitions will be used for proactive requirements-i.e. work that is planned in advance and scheduled to start more than 30 days from the date of identification. This may include ongoing or longer-term needs that allow for a competitive process.
For mini-competitions, Contractors will be invited to submit a bid within a specified time frame through the e-tendering portal.
Awards will be made based on the same core criteria:
• Price; and
• Availability; and
• Location
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Submission
Enquiry deadline
23 July 2025, 4:00pm
Tender submission deadline
13 August 2025, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
11 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 July 2029
Award criteria
| Name | Type |
|---|---|
| Technical | Quality |
Weighting description
Tenders are accepted onto the framework provided they pass all the pass /fail technical requirement questions. Tenderers prices will not be used as evaluation criteria but need to be provided to ensure a compliant bid.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=a1371cd0-af60-f011-813a-005056b64545&fromProjectDashboard=True
Contracting authority
Derbyshire County Council
- Public Procurement Organisation Number: PWZQ-2162-JJQL
County Hall
Matlock
DE4 3AG
United Kingdom
Region: UKF13 - South and West Derbyshire
Organisation type: Public authority - sub-central government