Scope
Reference
CPU00572
Description
CLEANING SERVICES AT MAYLANDS BUSINESS CENTRE (1) AND KYLNA BUSINESS CENTRE (2) based in Hemel Hempstead Hertfordshire
These flagship developments are state of the art facilities for new and growing businesses. Both centres are owned, supported, and managed by Dacorum Borough Council. It is essential, therefore, that the Centres are cleaned to a high standard and well presented, for the benefit of tenants, visitors and staff. Maylands Business Centre (MBC) is a modern purpose-built centre for start-up and growing businesses, based in the heart of the Maylands Business District. (This comprises of 3 buildings - Innovation Building, Incubation Building and Extension Building). Kylna Business Centre is a newer development comprising residential apartments from the first floor upwards. The cleaning contract will only relate to the offices and reception area on the ground floor.
Appointment dates are available for bidders to view the locations on the following days Tuesday 29 July, Wednesday 30 July and Thursday 31 July 2025.
The current contractor has confirmed that TUPE does apply.
The contract will be for a period of 3 years commencing on 1 December 2025 and ending on 30 November 2028 with an option to extend for 2 further years.
All the Tender Documents and correspondence must be submitted via the Councils e-tendering portal.at http://www.supplyhertfordshire.uk
Please submit your completed tender document via the Council's e-tendering portal no later than 12 noon 14 August 2025. Any tender submitted either manually or by email will not be accepted.
Total value (estimated)
- £245,000 excluding VAT
- £294,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2028
- Possible extension to 30 November 2030
- 5 years
Description of possible extension:
An option to extend for a further 2 years
Main procurement category
Services
CPV classifications
- 90910000 - Cleaning services
- 90911200 - Building-cleaning services
- 90919200 - Office cleaning services
Contract locations
- UKH23 - Hertfordshire
Submission
Enquiry deadline
8 August 2025, 5:00pm
Tender submission deadline
18 August 2025, 1:00pm
Submission address and any special instructions
All Tender Documents and correspondence must be submitted via the Councils e-tendering portal http://www.supplyhertfordshire.uk
Please submit your completed tender document via the Council's e-tendering portal no later than 12 noon 18 August 2025. Any tender submitted either manually or by email will not be accepted.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 October 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Financial Appraisal A financial appraisal will be carried out on the winning bidder prior to award. Pass/ Fail Price 45% Quality - Evidence of your methodology and approach for maintaining, monitoring... |
Price |
Weighting description
Financial Appraisal A financial appraisal will be carried out on the winning bidder prior to award. Pass/ Fail
Price 45%
Quality - Evidence of your methodology and approach for maintaining, monitoring and adequately resourcing a high standard of cleaning 35%
Quality - Ability to ensure that staff are sufficiently experienced and capable to deliver the service; together with evidence of robust staff training and development 20%
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Healthy market of SME providers already in the local area
Documents
Associated tender documents
http://www.supplyhertfordshire.uk
All Tender Documents and correspondence must be submitted via the Councils e-tendering portal http://www.supplyhertfordshire.uk
Please submit your completed tender document via the Council's e-tendering portal no later than 12 noon 18 August 2025. Any tender submitted either manually or by email will not be accepted.
Contracting authority
Dacorum Borough Council
- Public Procurement Organisation Number: PGGG-5373-XYZX
The Forum, Marlowes
Hemel Hempstead
HP1 1DN
United Kingdom
Contact name: Sue Foster
Telephone: +441442228346
Email: procurement@dacorum.gov.uk
Website: https://www.dacorum.gov.uk/
Region: UKH23 - Hertfordshire
Organisation type: Public authority - sub-central government