Contract

Provision of Travel and Accommodation Booking Services

  • Kent and Medway Towns Fire Authority

F03: Contract award notice

Notice identifier: 2025/S 000-039606

Procurement identifier (OCID): ocds-h6vhtk-055e84

Published 14 July 2025, 12:51pm



Section one: Contracting authority

one.1) Name and addresses

Kent and Medway Towns Fire Authority

The Godlands, Straw Mill Hill, Tovil

Maidstone

ME156XB

Contact

Oxana Seager

Email

oxana.seager@kent.fire-uk.org

Country

United Kingdom

Region code

UKJ4 - Kent

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

www.kent.fire-uk.org

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

Public order and safety


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Provision of Travel and Accommodation Booking Services

Reference number

C25028

two.1.2) Main CPV code

  • 63516000 - Travel management services

two.1.3) Type of contract

Services

two.1.4) Short description

Online Travel Management Platform - UK Booked National and International Business Travel.

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £264,000

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

This procurement involves the engagement of the online travel management platform to facilitate and manage the booking of air, rail and accommodation for organisational travel requirements. The platform will serve as a centralised digital solution to streamline the booking process ensuring cost-efficiency and policy compliance.

two.2.5) Award criteria

Price

two.2.11) Information about options

Options: Yes

Description of options

2 x 12 months extensions


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Award of a contract without prior publication of a call for competition in the cases listed below

  • The procurement falls outside the scope of application of the regulations

Explanation:

Direct Award - CCS Framework RM6342/ Travel, Transport, Accommodation and Venue Solutions. The requirements can be met within the standard terms of the agreement and no additional changes or additions are needed.

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes


Section five. Award of contract

Contract No

C25028

Title

Travel & Accommodation Booking Services

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

10 July 2025

five.2.2) Information about tenders

Number of tenders received: 3

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Clarity Travel Limited

Manchester

M1 6EU

Country

United Kingdom

NUTS code
  • UK - United Kingdom
Companies House

07413801

The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £264,000


Section six. Complementary information

six.4) Procedures for review

six.4.1) Review body

Kent and Medway Towns Fire Authority

Tovil, Maidstone

Country

United Kingdom