Section one: Contracting authority
one.1) Name and addresses
Kent and Medway Towns Fire Authority
The Godlands, Straw Mill Hill, Tovil
Maidstone
ME156XB
Contact
Oxana Seager
Country
United Kingdom
Region code
UKJ4 - Kent
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Travel and Accommodation Booking Services
Reference number
C25028
two.1.2) Main CPV code
- 63516000 - Travel management services
two.1.3) Type of contract
Services
two.1.4) Short description
Online Travel Management Platform - UK Booked National and International Business Travel.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £264,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This procurement involves the engagement of the online travel management platform to facilitate and manage the booking of air, rail and accommodation for organisational travel requirements. The platform will serve as a centralised digital solution to streamline the booking process ensuring cost-efficiency and policy compliance.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
2 x 12 months extensions
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Direct Award - CCS Framework RM6342/ Travel, Transport, Accommodation and Venue Solutions. The requirements can be met within the standard terms of the agreement and no additional changes or additions are needed.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
C25028
Title
Travel & Accommodation Booking Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 July 2025
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Clarity Travel Limited
Manchester
M1 6EU
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
07413801
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £264,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Kent and Medway Towns Fire Authority
Tovil, Maidstone
Country
United Kingdom