Scope
Description
The successful Supplier will be required to provide cleaning services for All Saints Catholic School (Terling Road, Wood Lane, Dagenham, RM8 1JT).
This procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Act 2023. Following the initial selection stage, the Contracting Authority intends to invite up to five suppliers to participate in the tender stage. Selection will be based on the criteria set out in the tender documents and will be applied in a transparent and non-discriminatory manner. Suppliers must meet the minimum conditions of participation in order to progress to the tender stage.
Contract value is likely to be around £225,000 per annum
Opportunity Overview:
All Saints Catholic School is an 11-18 Catholic comprehensive located in Dagenham in the Diocese of Brentwood.
The school has been recognised not only for its outstanding academic success (rated outstanding at a recent Ofsted) but also for other aspects e.g. they have recently achieved the Gold Artsmark Award, Gold Equalities Award, Gold Mental Health Award, Flagship School for Inclusion Award.
The school is presenting an exciting opportunity to partner with a Supplier who is able to deliver their vision of cleaning management to their circa 1100pupils and 100 staff.
This tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the schools' facilities. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The school project stakeholder's aims are as follows:
· Consistency of cleanliness across the school
· Quality of local supervision (auditing/ training/ communication/ recruitment)
· Improving communication between the service provider and school stakeholders
· Upgrade of machinery and technology and review of chemicals
· Disciplined reporting and adherence to the meeting cycle to assure that reactive and proactive works are prioritised and completed
· Development true sense of partnership with the successful service provider
The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a school cleaning service that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for three years in duration from 1 January 2026 until end December 2028 with the option to extend upon agreement with the Client, for a further two-year period (awarded in singular years). The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis, however the successful supplier will be expected to return any hours not worked to the trust.
It should be noted that the successful Supplier will be expected to bring to the contract: innovation; technology; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
The client expects genuine rigour in developing both the relationship and meeting cycle with key stakeholders.
Current Cleaning Arrangements:
There is an existing onsite supervisor who assures deliver of a post school cleaning team of seventeen cleaners who currently work around 250 hours per week
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Essex:-School-cleaning-services./R7696946D4
To respond to this opportunity, please click here:
Total value (estimated)
- £900,000 excluding VAT
- £900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
The contract being tendered is for three years in duration from 1 January 2026 until end December 2028 with the option to extend upon agreement with the Client, for a further two-year period (awarded in singular years).
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKH3 - Essex
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 August 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
17 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 November 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Quality | 75% |
Quality |
| Cost | 25% |
Cost |
Weighting description
Suppliers must meet the conditions of participation set out in this Tender Notice to advance to the tender stage of the competition. Tenders will only be marked if an overall combined score of 75% or more has been achieved in section 6 and additional questions in section 8.
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Please see PSQ Document for further information.
Contracting authority
All Saints Catholic School
- Public Procurement Organisation Number: PQGV-4256-XXJX
Terling Road, Wood Lane, Dagenham
Essex
RM8 1JT
United Kingdom
Region: UKI52 - Barking & Dagenham and Havering
Organisation type: Public authority - sub-central government