Section one: Contracting authority
one.1) Name and addresses
Eildon Housing Association
The Weaving Shed, Ettrick Mill, Dunsdale Road
Selkirk
TD7 5EB
Contact
Geoff Hope
Country
United Kingdom
NUTS code
UKM91 - Scottish Borders
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11283
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of HR, Payroll, Recruitment, Staff Rota, Performance & Attendance Management Software with Self-service, Reporting and Analytics
two.1.2) Main CPV code
- 72212450 - Time accounting or human resources software development services
two.1.3) Type of contract
Services
two.1.4) Short description
Eildon are looking to secure a single supply partner of HR, payroll and workforce software
two.1.5) Estimated total value
Value excluding VAT: £550,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48450000 - Time accounting or human resources software package
two.2.3) Place of performance
NUTS codes
- UKM91 - Scottish Borders
two.2.4) Description of the procurement
Eildon are looking to secure a single supply partner of HR, payroll and workforce software to:
- Meet our full business requirements as detailed in Eildon HL Requirements Spec v0.1.xlsx
- Through the provision, configuration and implementation of at least 3 environments, Test, Train and Live
- Meet cloud security principles, such as secure by design;
- Be available 24/7, fast and responsive with a 99.9% up time track record;
- Hold Eildon’s data in line with UK GDPR;
- Provide a professional and responsive implementation and a post implementation managed support service and service helpdesk including the management of upgrades/change requests.
- Provide proactive account management
- Partner with. One who has good leadership and a clear investment strategy based on developing the solution for its customers.
- Provide relevant training and support for administrators, including training manuals and user guides.
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
option to extend two times 12 months at Eildon's discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 March 2025
four.2.7) Conditions for opening of tenders
Date
22 January 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=785204.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:785204)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=785204
six.4) Procedures for review
six.4.1) Review body
Selkirk Sheriff Court
Selkirk
Country
United Kingdom