Scope
Reference
C-000123
Description
South Oxfordshire District Council is looking for a professional company to produce and deliver a high-quality annual Christmas Pantomime with wide audience appeal at its "flagship" venue, Cornerstone Arts Centre.
The Contract for provision will be for three years (2025-2027) with an option to extend for an additional year at a time, 2028 and then 2029 subject to performance and mutual agreement
Contract 1
Supplier
Contract value
- £232,000 excluding VAT
- £278,400 including VAT
Above the relevant threshold
Award decision date
14 July 2025
Date assessment summaries were sent to tenderers
14 July 2025
Standstill period
- End: 24 July 2025
- 8 working days
Earliest date the contract will be signed
25 July 2025
Contract dates (estimated)
- 1 August 2025 to 31 January 2028
- Possible extension to 31 January 2030
- 4 years, 6 months
Description of possible extension:
Due to the unknown impact and outcome of the Local Government re-Organisation (LGR) announced in December 2024, we are unable to commit at this time to more than a three-year contract.
Main procurement category
Services
CPV classifications
- 92340000 - Dance and performance entertainment services
Contract locations
- UKJ14 - Oxfordshire
Information about tenders
- 6 tenders received
- 5 tenders assessed in the final stage:
- 5 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 4 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
POLKA DOT PANTOMIMES LIMITED
- Companies House: 07656417
- Public Procurement Organisation Number: PRGL-2925-YBBV
1 - 4 London Road
Spalding
PE11 2TA
United Kingdom
Email: darren@polkadotpantomimes.co.uk
Website: http://polkadotpantomimes.co.uk
Region: UKF30 - Lincolnshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
South Oxfordshire District Council
- Public Procurement Organisation Number: PRWZ-2743-VQTG
Abbey House, Abbey Close
Abingdon
OX14 3JE
United Kingdom
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - sub-central government