Section one: Contracting authority/entity
one.1) Name and addresses
SELLAFIELD LIMITED
HINTON HOUSE, BIRCHWOOD PARK AVENUE
WARRINGTON
WA36GR
Contact
Steven Macilwaine
steven.macilwaine@sellafieldsites.com
Country
United Kingdom
Region code
UKD61 - Warrington
Companies House
01002607
Internet address(es)
Main address
https://www.gov.uk/government/organisations/sellafield-ltd
Buyer's address
https://www.gov.uk/government/organisations/sellafield-ltd
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Nuclear Decommissioning
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Thermo 7,8 and 9 Radiometric IPM Upgrade Kits
two.1.2) Main CPV code
- 38940000 - Nuclear evaluation instruments
two.1.3) Type of contract
Supplies
two.1.4) Short description
IPMs provide a key radiation defence through monitoring the workforce and keeping them free from contamination, thereby protecting the public and environment.
IPMs on the Sellafield site are becoming increasingly difficult to service and maintain due to obsolescence issues with the PC and software. A trial is near completion to upgrade Thermo IPM 7,8 and 9 with the Ludlum IPM upgrade kits. If the trial is successful, Sellafield Ltd is looking to purchase a further 100 upgrade kits to roll out across the Sellafield site on Thermo 7, 8 and 9 IPMs.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,500,000
two.2) Description
two.2.2) Additional CPV code(s)
- 38341600 - Radiation monitors
two.2.3) Place of performance
NUTS codes
- UKD11 - West Cumbria
Main site or place of performance
Sellafield site
two.2.4) Description of the procurement
There are approximately 150 operational IPMs across the Sellafield site serving the value streams which are currently experiencing obsolescence issues with the PC and software and as such are becoming increasingly difficult to service and maintain. The Thermo IPM 7, 8 and 9 have now been marked as obsolete by the manufacturer exasperating the above issue.
IPMs provide a key radiation defence through monitoring our workforce and keeping them free of contamination, thereby protecting the public and environment.
A trial is near completion on 6 Ludlum Systems Ltd upgrade kits for the Thermo IPMs 7, 8 and 9 and if the trial is successful, Sellafield Ltd is looking to purchase a further 100 upgrade kits to roll out across the Sellafield site on Thermo 7, 8 and 9 IPMs. As the main body of the system remains in place and the rebuild is designed to be easily installed on site with no need for specialist tools or excessive downtime of the system or area, this is the most cost effective and expedient solution, removing the need to carry out expensive remedial work which would be required to remove and replace the existing units. Additionally the spares for the upgrade kit are guaranteed for 15 years therefore addressing spares and obsolescence issues.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Installed Personnel Monitors ("IPMs") provide a key radiological defence through monitoring any contamination of the Sellafield Ltd workforce, protecting both the public and environment, essential for operating the Sellafield nuclear site safely.
Sellafield Ltd has almost 150 IPMs operational across the Sellafield site. One particular make of IPM are the Thermo IPMs, specifically Sellafield has the Thermo 7, 8 and 9 IPMs installed in multiple and sub change room facilities for at least 30 years. These particular IPMs are no longer supported by the original equipment manufacturer. In order to maintain operational capacity, the IPMs require either replacement or upgrading.
Currently available replacement IPMs are of a different size and specification to the currently installed IPMs. This size and specification difference has significant implications for the Sellafield site. To install such replacement IPMs would entail an entire redesign and construction of the change room facilities across the Sellafield site. As an alternative, upgrading the internals with digital electronics and software whilst retaining the original chassis of the Thermo 7,8 and 9 IPMs mitigates the disproportionate and unnecessary costs, disruption, and risk of a construction project on the Sellafield site.
It has been determined that in the current circumstances competition to supply the goods is absent for technical reasons and that, pursuant to Article 32(2)(b)(ii) of Directive 2014/24/EU and Regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015. Sellafield Ltd has assessed the market and confirmed that Ludlum Systems upgrade kits are the only technical solution available that is compatible with the Thermo installed IPMs. These upgrade kits will significantly prolong the lifetime of the existing assets by a further 15 years hrough reducing obsolescence issues, require no consequential works as well as contribute to the site sustainability target.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
3 January 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Ludlum Systems Ltd
Cowley
Country
United Kingdom
NUTS code
- UKI - London
Companies House
13025528
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £4,500,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Sellafield Ltd
Hinton House, Birchwood Park Avenue
Warrington
WA36GR
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court
Strand
London
WC2A 2LL
Country
United Kingdom