Section one: Contracting authority
one.1) Name and addresses
HOPE SENTAMU LEARNING TRUST
C/o Vale Of York Academy
YORK
YO306ZS
Contact
Elanor Hampshire
Telephone
+44 1904560033
Country
United Kingdom
Region code
UKE21 - York
Companies House
07559537
Internet address(es)
Main address
Buyer's address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Project Management Services
Reference number
HSLTPRMGT2025/2028
two.1.2) Main CPV code
- 71541000 - Construction project management services
two.1.3) Type of contract
Services
two.1.4) Short description
The services required will include, but not be limited to:
I. The planning, management and execution of capital projects, including;
● Project management;
● Design & project lead, including but not limited to;
1. Architectural design;
2. Space planning;
3. Collation of specialist design; and
4. Detailed specifications.
● Contract administration;
● Employer's agent;
● Project cost management;
● Supplier management;
● Management of DBS and school requirements;
● Programme and risk management; and
● Development monitoring.
II. Formal annual planning meeting to be undertaken with the Chief Operating Officer and Trust
Operations Manager to review strategy and establish annual priorities;
III. Reporting on capital project progress to the Trust Operations team on a regular basis,
including on-site attendance;
IV. Site master planning and feasibility assessments;
V. Preparation of financial statements;
VI. Provision of advice to HSLT Management and Trust Board regarding Capital works;
8
VII. Provide surveying and inspections in relation to Capital works including;
● School & Academy Condition surveys and reporting (Building Fabric and M&E);
● Planned preventative maintenance;
● Repairs and maintenance;
● De-Carbonisation Fabric Surveys;
● Specific Defect Analysis;
● Quantity Surveying;
● Schedule of Accommodation Assessment (Capacity & Use);
● Measured Surveys and Plans;
● Fire Door Assessments;
● Roof and Drone Surveys;
● RAAC Surveys;
● Building Surveying; and
● Conservation & Historical Buildings (Optional).
VIII. Ensure health and safety standards are adhered to;
IX. Ensure Construction (Design and Management) Regulations 2015 (CDM 2015) compliance;
X. Implementation, management and coordination of early warning systems for each project;
XI. Management of snagging issues;
XII. Invoice checking;
XIII. Bid management and support;
XIV. Highlight any changes in requirements for the Trust;
XV. Highlight any potential grant funding relating to capital works available to the Trust,
supporting the development of the estates;
XVI. Assistance in obtaining planning permissions and approvals;
XVII. All staff working on premises will hold an enhanced DBS certificate; and
9
XVIII. Regular on-site support and project monitoring.
Technical Requirements
Minimum Requirement
I. Appropriate Project Management accreditations such as APM, and/or Prince 2
II. RICS accreditation
III. Membership of the Chartered Institution of Building Services Engineers
IV. Membership of the Association for Project Safety (APS)
V. Membership of the Chartered Institute of Building (CIOB)
Additional Specific Project Requirements
I. Membership of the Institution of Structural Engineers
II. Membership of the Institution of Civil Engineers
Procurement Requirements
I. Compliance with the Procurement Act 2023
II. Certificate of accreditation of completion of the Transforming Public Procurement Module on
the Government Commercial College website
III. Project outputs planning
IV. Financial checks on all tenderers
V. End to end Tender process
VI. Specification
VII. Social value, quality of work and price
VIII. Change control procedures
IX. Purchase order management
X. Planning permissions
XI. Budget management
XII. Application for payment checks
XIII. Ethical supply chain management
XIV. Use of the most up to date and relevant JCT Contracts
XV. Site management
XVI. Site security ensured in line with health and safety requirements
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
The services required will include, but not be limited to:
I. The planning, management and execution of capital projects, including;
● Project management;
● Design & project lead, including but not limited to;
1. Architectural design;
2. Space planning;
3. Collation of specialist design; and
4. Detailed specifications.
● Contract administration;
● Employer's agent;
● Project cost management;
● Supplier management;
● Management of DBS and school requirements;
● Programme and risk management; and
● Development monitoring.
II. Formal annual planning meeting to be undertaken with the Chief Operating Officer and Trust
Operations Manager to review strategy and establish annual priorities;
III. Reporting on capital project progress to the Trust Operations team on a regular basis,
including on-site attendance;
IV. Site master planning and feasibility assessments;
V. Preparation of financial statements;
VI. Provision of advice to HSLT Management and Trust Board regarding Capital works;
8
VII. Provide surveying and inspections in relation to Capital works including;
● School & Academy Condition surveys and reporting (Building Fabric and M&E);
● Planned preventative maintenance;
● Repairs and maintenance;
● De-Carbonisation Fabric Surveys;
● Specific Defect Analysis;
● Quantity Surveying;
● Schedule of Accommodation Assessment (Capacity & Use);
● Measured Surveys and Plans;
● Fire Door Assessments;
● Roof and Drone Surveys;
● RAAC Surveys;
● Building Surveying; and
● Conservation & Historical Buildings (Optional).
VIII. Ensure health and safety standards are adhered to;
IX. Ensure Construction (Design and Management) Regulations 2015 (CDM 2015) compliance;
X. Implementation, management and coordination of early warning systems for each project;
XI. Management of snagging issues;
XII. Invoice checking;
XIII. Bid management and support;
XIV. Highlight any changes in requirements for the Trust;
XV. Highlight any potential grant funding relating to capital works available to the Trust,
supporting the development of the estates;
XVI. Assistance in obtaining planning permissions and approvals;
XVII. All staff working on premises will hold an enhanced DBS certificate; and
9
XVIII. Regular on-site support and project monitoring.
Technical Requirements
Minimum Requirement
I. Appropriate Project Management accreditations such as APM, and/or Prince 2
II. RICS accreditation
III. Membership of the Chartered Institution of Building Services Engineers
IV. Membership of the Association for Project Safety (APS)
V. Membership of the Chartered Institute of Building (CIOB)
Additional Specific Project Requirements
I. Membership of the Institution of Structural Engineers
II. Membership of the Institution of Civil Engineers
Procurement Requirements
I. Compliance with the Procurement Act 2023
II. Certificate of accreditation of completion of the Transforming Public Procurement Module on
the Government Commercial College website
III. Project outputs planning
IV. Financial checks on all tenderers
V. End to end Tender process
VI. Specification
VII. Social value, quality of work and price
VIII. Change control procedures
IX. Purchase order management
X. Planning permissions
XI. Budget management
XII. Application for payment checks
XIII. Ethical supply chain management
XIV. Use of the most up to date and relevant JCT Contracts
XV. Site management
XVI. Site security ensured in line with health and safety requirements
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of expressions of interest
Date
21 March 2025
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
For any further information please contact Elanor Hampshire at procurement@hslt.academy
six.4) Procedures for review
six.4.1) Review body
Hope Sentamu Learning Trust
C/O Vale of York Academy, Rawcliffe Drive
York
YO30 6ZS
Country
United Kingdom