Section one: Contracting authority
one.1) Name and addresses
Senedd Cymru / Welsh Parliament
Senedd Cymru / Welsh Parliament, Ty Hywel, Cardiff Bay
Cardiff
CF99 1SN
Telephone
+44 3002006549
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
https://www.senedd.wales.org/abthome/abt-procurement.htm
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0424
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/web/login.shtml?_ncp=1719319152716.559484-1
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Devolved Legislation
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Email Security Platform
Reference number
1247
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Currently, the Senedd has a contract in place providing an e-mail security platform which forms an important part of the organisation’s cyber security infrastructure and programme. The solution delivers advanced e-mail filtering functionality and gives end users the ability to report suspicious messages. This additional layer of security ensures we are far more likely to detect and stop attacks which are not detected by our Microsoft e-mail and security products, and includes Welsh/English delivery and end user interaction. This project is designed to ensure the Senedd is able to benefit from this type of capability for the next contract cycle.
The proposed solution will need to provide email filtering, give end users the ability to report suspicious e-mails, and provide the security team with a native and efficient means of communicating with the affected users, regardless of the end users’ platform/OS. End-user-facing content needs to offer bi-lingual delivery, tailored to the users’ language preference.
The contract will include the supply and installation of the solution, with ongoing support. The term of the contract will be for a 5 year period.
The previous tender process that was run under PQQ reference 33572 has been stopped. This is a new tender process for an Email Security Platform and is being run under PQQ reference 33626.
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Cardiff Bay
two.2.4) Description of the procurement
Currently, the Senedd has a contract in place providing an e-mail security platform which forms an important part of the organisation’s cyber security infrastructure and programme. The solution delivers advanced e-mail filtering functionality and gives end users the ability to report suspicious messages. This additional layer of security ensures we are far more likely to detect and stop attacks which are not detected by our Microsoft e-mail and security products, and includes Welsh/English delivery and end user interaction. This project is designed to ensure the Senedd is able to benefit from this type of capability for the next contract cycle.
The proposed solution will need to provide email filtering, give end users the ability to report suspicious e-mails, and provide the security team with a native and efficient means of communicating with the affected users, regardless of the end users’ platform/OS. End-user-facing content needs to offer bi-lingual delivery, tailored to the users’ language preference.
The contract will include the supply and installation of the solution, with ongoing support. The term of the contract will be for a 5 year period.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract will be renewed in 2029
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As detailed in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-142488
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 January 2025
Local time
10:00am
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
23 January 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 90 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: During 2029
six.3) Additional information
Suppliers will need to be registered on the Bravo Solution portal in order to obtain the Pre-Qualification Questionnaire (PQQ) and view the supporting Procurement documents. If you are not already registered you can register by going to www.etenderwales.bravosolution.co.uk. It is free to register on this portal. Once registered:-
- Click the 'Open Access PQQs' link
- Click on the relevant PQQ to access the content (pqq_33626 - Email Security Platform)
- Click the 'Express Interest' button in the 'Actions' box on the left-hand side of the page. This will move the PQQ into your 'My PQQs' page
- Click on the PQQ code. You can now access any attachments by clicking the 'Settings and Buyer Attachments' in the 'Actions' box
- You can now choose to 'Reply' to the PQQ and submit your response
Please note that the Procurement documents will be uploaded into the 'Supplier Attachments' area under 'Settings' for all suppliers to view.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146585
(WA Ref:146585)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom