Scope
Reference
LUV01365
Description
LUV01365 2.1The University is seeking to appoint suppliers to a two-lot framework agreement for the supply of promotional goods and branded garments. The framework will support University marketing, retail, and graduation-related activity over a period of three years, with the option to extend by one further year at the University's discretion.
The framework will be divided into two distinct lots as described below.
Lot 1 - Supply of Promotional Items
Number of suppliers to be awarded: Up to 2 suppliers
Estimated annual spend, approximately £100,000
Lot 2 - Branded Garments for Retail and provision of Pop-Up and on-line Shop
Number of suppliers to be awarded: 1 supplier
Estimated annual spend: Approximately £57,000
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://universityofleicester.delta-esourcing.com/tenders/UK-UK-Leicester:-Garments./8958Y4RRWA
To respond to this opportunity, please click here:
https://universityofleicester.delta-esourcing.com/respond/8958Y4RRWA
Commercial tool
Establishes a framework
Total value (estimated)
- £628,000 excluding VAT
- £753,600 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2029
- 4 years
Main procurement category
Goods
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Supply of Promotional Items
Description
Supply of a range of promotional merchandise printed with the University's approved branding/logos.
Lot value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39294100 - Information and promotion products
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Supply of branded garments for retail and provision of pop-up and on-line shop
Description
Branded garments for retail and provision of pop-up shop at graduations and potentially other ad hoc events and on-line shop
Lot value (estimated)
- £228,000 excluding VAT
- £273,600 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 18300000 - Garments
- 79342200 - Promotional services
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Further information about fees
n/a
Framework operation description
Lot 1 - Promotional items. There will be two suppliers appointed to this Lot. Prices will be determined by mini competition, with selection process taking into account price and quality of goods offered.
Lot 2 - Branded garments for retail and provision of pop up and on line shop. There will be one supplier appointed to this Lot. Prices submitted during the initial tender process will be fixed for the first 12 months of the contract. Thereafter they shall be subject to annual adjustment by agreement between the parties.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Supply of Promotional Items
Lot 2. Supply of branded garments for retail and provision of pop-up and on-line shop
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
15 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 October 2025
Award criteria
Lot 1. Supply of Promotional Items
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 40% |
| Modern Slavery | Quality | 10% |
| Response to scope | Quality | 10% |
| Response to Operation of the framework | Quality | 10% |
| Social Value | Quality | 10% |
| Technical capacity / Experience | Quality | 5% |
| Sustainability | Quality | 5% |
| Response to interfaces / dependencies | Quality | 5% |
| Response to Account Management | Quality | 5% |
Lot 2. Supply of branded garments for retail and provision of pop-up and on-line shop
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 40% |
| Modern Slavery | Quality | 10% |
| Response to scope | Quality | 10% |
| Response to operation of the framework | Quality | 10% |
| Social Value | Quality | 10% |
| Technical capacity / experience | Quality | 5% |
| Sustainability | Quality | 5% |
| Response to interfaces / dependencies | Quality | 5% |
| Response to Account Management | Quality | 5% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
University of Leicester
- Public Procurement Organisation Number: PPNM-4297-VLCH
University Road
Leicester
LE1 7RH
United Kingdom
Region: UKF21 - Leicester
Organisation type: Public authority - sub-central government