Scope
Description
ENGLISH:
Overview of the Requirement:
This is the procurement of a bilingual (Welsh/English) online investment system to host Sport Wales' three investment streams:
a. Partner investment
b. Community investment (this involves multiple types of grants)
c. Elite funding
The objective of the procurement is to acquire a system which meets the requirements of all three investment streams, as well as meeting the needs of users and stakeholders.
The portal should be user-centred, easy to use, accessible, secure, and have the ability to be fully bilingual. It must also integrate with relevant internal systems, such as Sport Wales' finance system, to support a smooth and efficient investment process.
Please see the "Sport Wales Investment Portal_Invitation to Tender" document (attached) for a full description.
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CYMRAEG:
Trosolwg o'r Gofyniad:
Caffael system fuddsoddi ar-lein ddwyieithog (Cymraeg / Saesneg) i gynnal tair ffrwd fuddsoddi Chwaraeon Cymru:
a. Buddsoddiadau partneriaid
b. Buddsoddiadau cymunedol (mae hyn yn cynnwys sawl math o grant)
c. Cyllid elitaidd
Amcan y caffael hwn yw caffael system sy'n diwallu gofynion y tair ffrwd fuddsoddi, yn ogystal â diwallu anghenion defnyddwyr a rhanddeiliaid.
Dylai'r porthol ganolbwyntio ar y defnyddiwr, bod yn hawdd ei ddefnyddio, yn hygyrch, yn ddiogel, a dylai fod â'r gallu i fod yn gwbl ddwyieithog. Rhaid iddo hefyd integreiddio â systemau mewnol perthnasol, fel system gyllid Chwaraeon Cymru, i gefnogi proses fuddsoddi esmwyth ac effeithlon.
Edrychwch ar y ddogfen "Porthol Buddsoddiadau Chwaraeon Cymru_Gwahoddiad i Dendro" (wedi ei hatodi) am ddisgrifriad llawn.
Total value (estimated)
- £484,000 excluding VAT
- £580,800 including VAT
Above the relevant threshold
Contract dates (estimated)
- 17 October 2025 to 17 October 2029
- Possible extension to 17 October 2033
- 8 years, 1 day
Description of possible extension:
ENGLISH:
Initial contract length: 4 years.
Overall contract length if option to extend is exercised: 8 years
Note: the value detailed above relates to an 8 year contract
Please see section 14.4 of the "Sport Wales Investment Portal_Invitation to Tender" for information.
CYMRAEG:
Hyd cychwynnol y contract: 4 blynedd
Hyd cyffredinol y contract os defnyddir yr opsiwn i ymestyn: 8 mlynedd
Sylwer: mae'r gwerth a nodir uchod yn ymwneud â chontract 8 mlynedd
Am fwy o wybodaeth edrychwch ar adran 14.4 o'r ddogfen "Porthol Buddsoddiadau Chwaraeon Cymru_Gwahoddiad i Dendro" .
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
- 66000000 - Financial and insurance services
- 48000000 - Software package and information systems
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
ENGLISH:
Please see attached documents for information.
CYMRAEG:
Am fwy o wybodaeth edrychwch ar y dogfennau sydd wedi eu atodi.
Technical ability conditions of participation
ENGLISH:
Please see attached documents for information.
CYMRAEG:
Am fwy o wybodaeth edrychwch ar y dogfennau sydd wedi eu atodi.
Submission
Enquiry deadline
29 July 2025, 11:59pm
Submission type
Requests to participate
Deadline for requests to participate
5 August 2025, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
3 October 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Functional | ENGLISH: Please see "Sport Wales Investment Portal_Invitation to Tender" document for information. CYMRAEG: Am fwy o wybodaeth edrychwch ar y ddogfen "Porthol Buddsoddiadau Chwaraeon Cymru_Dogfen... |
Quality | 50.00% |
| Technical | ENGLISH: Please see "Sport Wales Investment Portal_Invitation to Tender" document for information. CYMRAEG: Am fwy o wybodaeth edrychwch ar y ddogfen "Porthol Buddsoddiadau Chwaraeon Cymru_Dogfen... |
Quality | 30.00% |
| Commercial | ENGLISH: Please see "Sport Wales Investment Portal_Invitation to Tender" document for information. CYMRAEG: Am fwy o wybodaeth edrychwch ar y ddogfen "Porthol Buddsoddiadau Chwaraeon Cymru_Dogfen... |
Price | 20.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
ENGLISH:
Please see attached documents for full description of the procedure to be followed. The "Sport Wales Investment Portal_Pre Qualification Questionnaire" and the "Sport Wales Investment Portal_Invitation to Tender" documents provide specific information and dates related to the process.
CYMRAEG:
Edrychwch ar y dogfennau sydd wedi eu hatodi am ddisgrifriad llawn o'r broses i'w dilyn. Mae'r dogfennau "Porthol Buddsoddiadau Chwaraeon Cymru_Holiadur Cyn Cymhwyso" a "Porthol Buddsoddiadau Chwaraeon Cymru_Gwahoddiad i Dendro" yn darparu gwybodaeth benodol a dyddiadau yn gysylltiedig â'r broses.
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=339995
ENGLISH:
Tender documents
CYMRAEG:
Dogfennau tendr
Documents to be provided after the tender notice
ENGLISH:
If needed (but not anticipated), additional documents will be uploaded via Sell2Wales.
CYMRAEG:
Os oes angen (ond nid ydym yn rhagweld hynny) bydd dogfennau ychwanegol yn cael eu huwchlwytho drwy GwerthwchiGymru.
Contracting authority
Sport Wales
- Charity Commission (England and Wales): 524477
Sport Wales National Centre
Cardiff
CF11 9SW
United Kingdom
Contact name: Mathew James / Steffan Berrow (steffan.berrow@sport.wales)
Email: mathew.james@sport.wales
Website: http://www.sport.wales
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales