Scope
Reference
CW/25
Description
Hull City Council (The Authority) is seeking tenders from interested organisations to lead a consortium of culture and heritage organisations in developing a creative communities programme which culminates in a one-day community led event in March (annually) The tender is an open procedure consisting of a one stage process. The contract shall be a concessionary contract which is anticipated to commence 22 September 2025 ending by 21 September 2030. There will be an annual break clause in the contract and the partnership will be reviewed on an annual basis part of a post event evaluation in April. The Authority has estimated the value of the Services to be £200,000 in the first year and £100,000 per year for each subsequent year. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tender documentation. Please ensure all tender submission documents are completed as detailed. Incomplete bids will be eliminated from further process.
Total value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 22 September 2025 to 2 May 2026
- Possible extension to 2 May 2030
- 4 years, 7 months, 11 days
Description of possible extension:
The contract is a five-year contract with an annual break clause.
Main procurement category
Services
CPV classifications
- 79952100 - Cultural event organisation services
- 79952000 - Event services
Contract locations
- UKE11 - Kingston upon Hull, City of
Submission
Enquiry deadline
4 August 2025, 11:55pm
Tender submission deadline
11 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Relevant Experience | Quality | 20% |
| Method Statement | Quality | 20% |
| Knowledge of the City, the cultural ecology and its communities | Quality | 20% |
| Staff & Resources | Quality | 10% |
| Project Timeline / Programme | Quality | 10% |
| Budget/Finance | Quality | 5% |
| Fundraising and Financial Stability | Quality | 5% |
| Safeguarding | Quality | 5% |
| Social Value | Quality | 2.5% |
| Social Value | Quality | 2.5% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Contracting authority
Hull City Council
- Public Procurement Organisation Number: PRNP-1874-YZZR
The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
United Kingdom
Contact name: Claire Willingham
Telephone: +44 1482616052
Email: c.willingham@hullcc.gov.uk
Website: https://www.hull.gov.uk/
Region: UKE11 - Kingston upon Hull, City of
Organisation type: Public authority - sub-central government