Section one: Contracting authority
one.1) Name and addresses
The State Pathologists Department
c/o CPD, 303 Airport Road West
BELFAST
BT3 9ED
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.justice-ni.gov.uk/topics
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 5420562 - DOJ State Pathologists Department - Supply of Consumables
Reference number
ID 5420562
two.1.2) Main CPV code
- 24000000 - Chemical products
two.1.3) Type of contract
Supplies
two.1.4) Short description
State Pathologists Department (SPD) is seeking to establish a contract for the supply and delivery of laboratory consumables. a body within the Department of Justice (DOJ) which operates at arms’ length to the Department. The statutory duties of the State Pathologist and his department are contained in the Coroners Act (Northern Ireland) 1959 and Coroners Rules 1963. SPD's requirements vary greatly, therefore for the purposes of this contract, the requirements have been split into Lots as follows: Lot 1 – Laboratory Consumables, Lot 2 – Chemicals, Lot 3 – Dyes and Lot 4 – Mortuary Consumables. It is anticipated this contract will commence upon award and will remain in place for a total period of 3 years with the option to extend for 2 further periods of up to and including twelve (12) months each.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £200,000
two.2) Description
two.2.1) Title
Lot 1 - Laboratory Consumables
Lot No
1
two.2.2) Additional CPV code(s)
- 33970000 - Mortuary equipment and supplies
- 38000000 - Laboratory, optical and precision equipments (excl. glasses)
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
State Pathologists Department (SPD) is seeking to establish a contract for the supply and delivery of laboratory consumables. a body within the Department of Justice (DOJ) which operates at arms’ length to the Department. The statutory duties of the State Pathologist and his department are contained in the Coroners Act (Northern Ireland) 1959 and Coroners Rules 1963. SPD's requirements vary greatly, therefore for the purposes of this contract, the requirements have been split into Lots as follows: Lot 1 – Laboratory Consumables, Lot 2 – Chemicals, Lot 3 – Dyes and Lot 4 – Mortuary Consumables. It is anticipated this contract will commence upon award and will remain in place for a total period of 3 years with the option to extend for 2 further periods of up to and including twelve (12) months each.
two.2.5) Award criteria
Quality criterion - Name: Qualtitative / Weighting: 40
Cost criterion - Name: Quantitative / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The contract will run for an initial period of 3 years and contains the options to extend for 2 further periods of 12months each
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contract Value. The figures indicated represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.
two.2) Description
two.2.1) Title
Lot 2 - Chemicals
Lot No
2
two.2.2) Additional CPV code(s)
- 33970000 - Mortuary equipment and supplies
- 38000000 - Laboratory, optical and precision equipments (excl. glasses)
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
State Pathologists Department (SPD) is seeking to establish a contract for the supply and delivery of laboratory consumables. a body within the Department of Justice (DOJ) which operates at arms’ length to the Department. The statutory duties of the State Pathologist and his department are contained in the Coroners Act (Northern Ireland) 1959 and Coroners Rules 1963. SPD's requirements vary greatly, therefore for the purposes of this contract, the requirements have been split into Lots as follows: Lot 1 – Laboratory Consumables, Lot 2 – Chemicals, Lot 3 – Dyes and Lot 4 – Mortuary Consumables. It is anticipated this contract will commence upon award and will remain in place for a total period of 3 years with the option to extend for 2 further periods of up to and including twelve (12) months each.
two.2.5) Award criteria
Quality criterion - Name: Qualitative / Weighting: 40
Cost criterion - Name: Quantitative / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The contract will run for an initial period of 3 years and contains the options to extend for 2 further periods of 12months each
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Dyes
Lot No
3
two.2.2) Additional CPV code(s)
- 33970000 - Mortuary equipment and supplies
- 38000000 - Laboratory, optical and precision equipments (excl. glasses)
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
State Pathologists Department (SPD) is seeking to establish a contract for the supply and delivery of laboratory consumables. a body within the Department of Justice (DOJ) which operates at arms’ length to the Department. The statutory duties of the State Pathologist and his department are contained in the Coroners Act (Northern Ireland) 1959 and Coroners Rules 1963. SPD's requirements vary greatly, therefore for the purposes of this contract, the requirements have been split into Lots as follows: Lot 1 – Laboratory Consumables, Lot 2 – Chemicals, Lot 3 – Dyes and Lot 4 – Mortuary Consumables. It is anticipated this contract will commence upon award and will remain in place for a total period of 3 years with the option to extend for 2 further periods of up to and including twelve (12) months each.
two.2.5) Award criteria
Quality criterion - Name: Qualitative / Weighting: 40
Cost criterion - Name: Quantitative / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The contract will run for an initial period of 3 years and contains the options to extend for 2 further periods of 12months each
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Mortuary Consumables
Lot No
4
two.2.2) Additional CPV code(s)
- 33970000 - Mortuary equipment and supplies
- 38000000 - Laboratory, optical and precision equipments (excl. glasses)
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
State Pathologists Department (SPD) is seeking to establish a contract for the supply and delivery of laboratory consumables. a body within the Department of Justice (DOJ) which operates at arms’ length to the Department. The statutory duties of the State Pathologist and his department are contained in the Coroners Act (Northern Ireland) 1959 and Coroners Rules 1963. SPD's requirements vary greatly, therefore for the purposes of this contract, the requirements have been split into Lots as follows: Lot 1 – Laboratory Consumables, Lot 2 – Chemicals, Lot 3 – Dyes and Lot 4 – Mortuary Consumables. It is anticipated this contract will commence upon award and will remain in place for a total period of 3 years with the option to extend for 2 further periods of up to and including twelve (12) months each.
two.2.5) Award criteria
Quality criterion - Name: Qualitative / Weighting: 40
Cost criterion - Name: Quantitative / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The contract will run for an initial period of 3 years and contains the options to extend for 2 further periods of 12months each
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-027831
Section five. Award of contract
Contract No
1
Lot No
1
Title
Lot 1 - Laboratory Consumables
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 December 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
withheld for security reasons
Belfast
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £25,000
Total value of the contract/lot: £25,000
Section five. Award of contract
Contract No
2
Lot No
2
Title
Lot 2 - Chemicals
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 December 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
withheld for security reasons
BELFAST
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £70,000
Total value of the contract/lot: £70,000
Section five. Award of contract
Contract No
3
Lot No
3
Title
Lot 3 - Dyes
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 December 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
withheld for security reasons
BELFAST
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £25,000
Total value of the contract/lot: £25,000
Section five. Award of contract
Contract No
4
Lot No
4
Title
Lot 4 - Mortuary Consumables
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 December 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
withheld for security reasons
Belfast
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £80,000
Total value of the contract/lot: £80,000
Section six. Complementary information
six.3) Additional information
Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored in line with the tender documentation. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of Unsatisfactory Performance can result in the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of three years from the date of issue..
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
N/A
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD complied with the Public Contracts Regulations 2015 and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.. .