Section one: Contracting authority
one.1) Name and addresses
Dorset Council
Dorset Council, County Hall, Colliton Park
Dorchester
DT1 1XJ
Contact
Dorset Procurement
Telephone
+44 1305221250
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
https://www.dorsetcouncil.gov.uk
Buyer's address
https://www.dorsetcouncil.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Procurement of a Single Highways Asset Management ICT System
Reference number
DN754063
two.1.2) Main CPV code
- 72260000 - Software-related services
two.1.3) Type of contract
Services
two.1.4) Short description
Dorset Council manages over 2,400 miles of roads and 2,800 miles of countryside rights of way, as well as being responsible for everything associated with them such as bridges & structures, cycleways, footways, drainage, street lighting, road signs & markings, traffic lights, car parks, trees and verges. Within its services it improves road safety, manages the networks, implements improvements, models future demands, facilitates new developments, supports customers, develops sustainable opportunities, and provides winter maintenance.
The aim of this procurement is to introduce a Single Highways Asset Management ICT system, that will support better-quality data, a joined-up approach to service delivery and the early identification of operational efficiencies.
two.1.5) Estimated total value
Value excluding VAT: £1,700,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
two.2.4) Description of the procurement
The tender documentation details the requirements for a Single Highways Asset Management ICT System aimed at efficiently managing and maintaining a diverse range of 'Place' assets. These assets include, but are not limited to, roads, structures, parks, and trees. The system is required to be scalable and adaptable to future needs, and capable of integrating with other systems for comprehensive asset management. The requirements are organised into key functional areas and prioritised as either Essential or Desirable, providing a clear structure for implementation and feature development.
Additionally, the system is expected to:
- Support real-time updates and data synchronisation for asset management and operational decision-making.
- Incorporate mobile functionality to allow for remote asset tracking, inspections, and updates.
- Ensure compliance with relevant standards, regulations, and data governance frameworks.
- Provide robust analytics and reporting tools for data-driven decision-making, forecasting, and planning.
- Include integration capabilities with third-party systems and telematics data for enhanced vehicle and equipment management.
- Facilitate user access control with secure authentication, role-based permissions, and audit trails.
- Enable environmental and sustainability tracking, such as carbon footprint monitoring and green initiatives related to 'Place' assets
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £1,700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 October 2034
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The awarded supplier/system is expected to adapt to evolving technological and public sector requirements in delivering this outcome e.g. (but not limited to) new requirements stemming from Procurement Policy Notes, National Procurement Policy Statement and best practice along with how the operating model of Dorset Council changes.
As part of the requirements, the contract must allow for the expansion of the project scope, budget, or duration if additional resources or efforts are needed to achieve the desired outcomes. This might be due to successful initial phases or increased demand for the project's services.
As part of the requirements, the contract must provide the ability to reduce the project scope, budget, or duration if circumstances change, such as reduced funding, lower-than-expected demand, or strategic shifts. This ensures that resources are not wasted and the project remains aligned with current priorities.
Once the initial contract period of 5 years (60 months) expires, there will be an option to extend the contract by up to a further 48 months. This is split into 2 x 24 month extension periods. The value advertised for this requirement includes any potential extension periods covering this additional 48 months.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 January 2025
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
16 January 2025
Local time
4:10pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Dorset Council
Dorchester
Country
United Kingdom