Scope
Description
Herefordshire Council is seeking to appoint a service provider to deliver Object Conversations, a creative media and community engagement project forming part of the redevelopment of Hereford Museum and Art Gallery. The project is part of a wider National Lottery Heritage Fund-supported programme to create inclusive and accessible interpretation that complements the new permanent displays.
The provider will deliver facilitated engagement, training and media production resulting in a minimum of 30 co-produced short audio or film pieces (30 seconds to 1 minute each) that will be used in gallery interactives and digital labels.
This will include:
• Recruitment and engagement of participants from identified co-production and lived experience groups
• Training and mentoring of young people in media production
• Delivery of storytelling and production workshops
• Creation of digital outputs (film or audio) meeting technical and accessibility specifications
• Collaboration with gallery design and fit-out contractors
Total value (estimated)
- £40,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 15 September 2025 to 10 December 2026
- 1 year, 2 months, 26 days
Main procurement category
Services
CPV classifications
- 92111000 - Motion picture and video production services
Contract locations
- UKG11 - Herefordshire, County of
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
1 August 2025, 12:00pm
Tender submission deadline
8 August 2025, 12:00pm
Submission address and any special instructions
www.supplyingthesouthwest.org.uk
Please visit the electronic portal www.supplyingthesouthwest.org.uk to access the tender and specification documents for this project.
You will need to register on the portal and register your interest in the project order to access the documents.
For audit purposes all communication, clarifications and tender responses must be carried out via the electronic portal.
Tenders may be submitted electronically
Yes
Award criteria
Quality element 68%
Social Value 12%
Price 20%
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
http://www.supplyingthesouthwest.org.uk
Please visit the electronic portal www.supplyingthesouthwest.org.uk to access the tender and specification documents for this project.
You will need to register on the portal and register your interest in the project order to access the documents.
For audit purposes all communication, clarifications and tender responses must be carried out via the electronic portal.
Contracting authority
Herefordshire Council
- Public Procurement Organisation Number: PDTG-2978-LHCN
Herefordshire Council, Plough Lane
Hereford
HR4 0LE
United Kingdom
Region: UKG11 - Herefordshire, County of
Organisation type: Public authority - sub-central government