Tender

Tender for the provision of 'Object Conversations', a creative media and community engagement project

  • Herefordshire Council

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-039319

Procurement identifier (OCID): ocds-h6vhtk-055dbd

Published 11 July 2025, 2:30pm



Scope

Description

Herefordshire Council is seeking to appoint a service provider to deliver Object Conversations, a creative media and community engagement project forming part of the redevelopment of Hereford Museum and Art Gallery. The project is part of a wider National Lottery Heritage Fund-supported programme to create inclusive and accessible interpretation that complements the new permanent displays.

The provider will deliver facilitated engagement, training and media production resulting in a minimum of 30 co-produced short audio or film pieces (30 seconds to 1 minute each) that will be used in gallery interactives and digital labels.

This will include:

• Recruitment and engagement of participants from identified co-production and lived experience groups

• Training and mentoring of young people in media production

• Delivery of storytelling and production workshops

• Creation of digital outputs (film or audio) meeting technical and accessibility specifications

• Collaboration with gallery design and fit-out contractors

Total value (estimated)

  • £40,000 including VAT

Below the relevant threshold

Contract dates (estimated)

  • 15 September 2025 to 10 December 2026
  • 1 year, 2 months, 26 days

Main procurement category

Services

CPV classifications

  • 92111000 - Motion picture and video production services

Contract locations

  • UKG11 - Herefordshire, County of

Participation

Particular suitability

  • Small and medium-sized enterprises (SME)
  • Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

1 August 2025, 12:00pm

Tender submission deadline

8 August 2025, 12:00pm

Submission address and any special instructions

www.supplyingthesouthwest.org.uk

Please visit the electronic portal www.supplyingthesouthwest.org.uk to access the tender and specification documents for this project.

You will need to register on the portal and register your interest in the project order to access the documents.

For audit purposes all communication, clarifications and tender responses must be carried out via the electronic portal.

Tenders may be submitted electronically

Yes


Award criteria

Quality element 68%

Social Value 12%

Price 20%


Procedure

Procedure type

Below threshold - open competition


Documents

Associated tender documents

http://www.supplyingthesouthwest.org.uk

Please visit the electronic portal www.supplyingthesouthwest.org.uk to access the tender and specification documents for this project.

You will need to register on the portal and register your interest in the project order to access the documents.

For audit purposes all communication, clarifications and tender responses must be carried out via the electronic portal.


Contracting authority

Herefordshire Council

  • Public Procurement Organisation Number: PDTG-2978-LHCN

Herefordshire Council, Plough Lane

Hereford

HR4 0LE

United Kingdom

Region: UKG11 - Herefordshire, County of

Organisation type: Public authority - sub-central government