Section one: Contracting authority/entity
one.1) Name and addresses
University of Cumbria
-
Carlisle
CA12HH
Contact
Procurement Team
Telephone
+44 1228242643
Country
United Kingdom
Region code
UKD12 - East Cumbria
Companies House
06033238
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The University of Cumbria Enterprise Resource Planning Application System
Reference number
DA25-15
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University of Cumbria intend to enter a contract with Unit 4 in respect of the services described below. The proposed contract is for a 3-year term.
The Unit4 Enterprise Resource Planning application is the system used by the entire university for the management and control of its finances and administration of its core financial operations.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £357,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48442000 - Financial systems software package
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
two.2.4) Description of the procurement
The Unit4 Enterprise Resource Planning application is the system used by the entire university for the management and control of its finances and administration of its core financial operations.
The application is essential IT infrastructure as it provides accounting and reporting functionality, enabling budget allocation and management across the university. Included in the contract is the purchase of the Finance Planning and Analytics module.
Unit 4 have taken the decision to migrate its on-premises ERP solution to the cloud. The critical nature of this infrastructure and the interdependencies with multiple existing systems mean that it is not viable to change provider of this system as, at the present time, it would not be possible for the University to procure an alternative economic operator to implement the solution, provide the full range of services and train all University users, within a suitable timeframe and without detrimentally impacting the operations of the University.
two.2.11) Information about options
Options: No
two.2.14) Additional information
At the present time it would be impossible for the University to procure an alternative economic operator to implement the solution, provide the full range of services and train all University users, within a suitable timeframe and without detrimentally impacting the operations of the University.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
The Unit4 Enterprise Resource Planning application is the system used by the entire university for the management and control of its finances and administration of its core financial operations.
The application is essential IT infrastructure as it provides accounting and reporting functionality, enabling budget allocation and management across the university. Included in the contract is the purchase of the Finance Planning and Analytics module.
Unit 4 have taken the decision to migrate its on-premises ERP solution to the cloud. The critical nature of this infrastructure and the interdependencies with multiple existing systems mean that it is not viable to change provider of this system as, at the present time, it would not be possible for the University to procure an alternative economic operator to implement the solution, provide the full range of services and train all University users, within a suitable timeframe and without detrimentally impacting the operations of the University.
At the present time it would be impossible for the University to procure an alternative economic operator to implement the solution, provide the full range of services and train all University users, within a suitable timeframe and without detrimentally impacting the operations of the University.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
5 December 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Unit 4 Business Software
Bristol
BS1 9HS
Country
United Kingdom
NUTS code
- UKD - North West (England)
Companies House
01737985
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £357,000
Total value of the contract/lot/concession: £357,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
London
Country
United Kingdom