Scope
Reference
22-190
Description
Rotherham Metropolitan Borough Council (RMBC) are keen to understand the market options and availability for an upcoming parts procurement for the RMBC workshop.
This market engagement therefore seeks to gather any knowledge and data that potential suppliers can provide to RMBC to improve the procurement and industry updates.
All costs associated with providing a response must be borne by the Supplier. RMBC will not contribute in any way to meeting the production costs of any response.
No down-selection of Potential Providers will take place as a consequence of any responses to this market engagement.
The current RMBC fleet is diverse, totalling almost 400 assets, comprising of vehicles and plant equipment, ranging from cars, vans and minibuses, through to large goods vehicles and specialist municipal types, such as RCV's, Road Sweepers, Gully / Jet Vac Tankers. There is also a large inventory of grounds maintenance equipment, which includes Agricultural Tractors, Trailers, Quad Bikes, Ride on Mowers, Fine Turf Equipment and hand tools such as Strimmer's, Hedge Cutters, Chainsaws and Blowers.
Parts supply is integral to the workshop operation that works to achieve minimum vehicle downtime, ensuring frontline services remain effective and without disruption. The current arrangement includes an imprest stock store and next day delivery for all requirements, including consumables.
Due to the wide variety of parts required, across many different vehicle makes and models, it would not be possible for the workshop to procure the parts directly with multiple suppliers. It is therefore necessary to engage with a single third-party supplier to ensure the required parts can be provided both quickly and at the best possible price, taking advantage of the supplier's specialist knowledge, buying power and supply chain logistics. The market engagement will allow us to understand the market further and the functionality of the procurement.
Commercial tool
Establishes a framework
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2030
- 4 years
Main procurement category
Goods
CPV classifications
- 34224000 - Parts of trailers, semi-trailers and other vehicles
- 34310000 - Engines and engine parts
- 34320000 - Mechanical spare parts except engines and engine parts
- 34330000 - Spare parts for goods vehicles, vans and cars
- 34900000 - Miscellaneous transport equipment and spare parts
- 43800000 - Workshop equipment
Contract locations
- UKE31 - Barnsley, Doncaster and Rotherham
Engagement
Engagement deadline
25 July 2025
Engagement process description
Rotherham Metropolitan Borough Council (RMBC) are keen to understand the market options and availability for an upcoming parts procurement for the RMBC workshop and will do this via the Mercell tendering portal: https://uk.eu-supply.com/login.asp?B=YORTENDER
The market engagement has been designed as a turnaround document available on Mercell at the address specified above. Please feel free to include any information you feel relevant to the questions asked. Please note that this is not a competitive exercise and is to inform the Council's approach as well as gauge the interest and capacity of the market.
Contracting authority
Rotherham Borough Council
- Public Procurement Organisation Number: PGYC-3376-BGQP
Riverside House, Main Street
Rotherham
S60 1AE
United Kingdom
Email: procurement.places@rotherham.gov.uk
Website: https://www.rotherham.gov.uk/
Region: UKE31 - Barnsley, Doncaster and Rotherham
Organisation type: Public authority - sub-central government