Scope
Reference
NP0366
Description
Northumbria Police are looking to procure an on-premise integrated communications control system (ICCS) for a period of 5 years with x2 optional 12-month extension periods. For full specification details, please download the tender pack.
Total value (estimated)
- £2,600,000 excluding VAT
- £3,120,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 17 December 2025 to 16 December 2030
- Possible extension to 16 December 2032
- 7 years
Description of possible extension:
The contract will include two optional 12-month extension periods that can be taken at the discretion of the Authority.
Main procurement category
Goods
CPV classifications
- 32000000 - Radio, television, communication, telecommunication and related equipment
Submission
Submission type
Tenders
Tender submission deadline
5 August 2025, 1:00pm
Submission address and any special instructions
Tenders must be submitted through the Force's e-procurement platform In-Tend - https://sell2.in-tend.co.uk/blpd/home
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
8 December 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | A full description of the award criteria for each stage can be found in the invitation to tender document, included within the tender pack. |
Price |
Weighting description
A full description of the award criteria for each stage can be found in the invitation to tender document, included within the tender pack.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1 - Selection Criteria
Bidders will be assessed based on the criteria established in steps 1-4 of section 8 of the document titled NP0366 - Invitation to Tender and will be scored using PASS/FAIL.
Bidders that have passed all elements of the Participation Stage and are not on the Debarment List or subject to a mandatory or discretionary exclusion ground will progress to Stage 2 of the tender to submit a full tender response.
All tender documents have been included under Stage 1 of the tender advertisement, however, this is only to enable Bidders to understand the full scope of Northumbria Police's requirements, how we will be looking to structure the pricing response and allow for Bidders to make an informed response to the gateway criteria. For the purposes of Stage 1, Bidders are only required to complete and return the following documents:
- Invitation To Tender (Schedule 3 - Response to ITT - GATEWAY CRITERIA ONLY)
- Appendix 1 - Procurement Specific Questionnaire
- Appendix 2 - Information Security Questionnaire
Stage 2 - Full Tender Response
Suppliers that have successfully progressed from Stage 1 will be provided 30 calendar days to complete and return the following tender documents:
- Invitation To Tender
- Pricing Schedule
- URB
- High Level Design
Bids will be evaluated in line with the quality and price criteria established in Section 10 of the Invitation to Tender document.
The top 2 scoring Bidders that have achieved the minimum quality score of 35% will advance to Stage 3 for demos and negotiations ahead of submitting a final tender response.
Stage 3 - Supplier Demonstration and Negotiation
The top 2 scoring Bidders from stage 2 will be invited to provide a demonstration of their product. Bidders will be allocated a 3-hour timeslot, during which they will provide a demonstration of their product and enter negotiations with the Buyer. Demonstrations will be followed by negotiations whereby the Buyer will address any areas of concern with the tender response and the Supplier will address both their own concerns and the concerns raised by the Buyer.
Once demonstrations and negotiations have taken place with both Bidders, a further 10 calendar days will be provided to make any necessary amendments and submit a final tender response (where necessary). The final tender response submitted will be used for the final evaluation.
Bidders will be re-evaluated using the same scoring methodology established in Section 10 of the Invitation to Tender document. The highest scoring Bidder will be awarded the contract.
Contracting authority
The Police and Crime Commissioner for Northumbria
- Public Procurement Organisation Number: PCZY-7834-QRMM
2nd Floor, Victory House, Balliol Business Park, Longbenton
Newcastle
NE12 8EW
United Kingdom
Contact name: James Thornton
Region: UKC22 - Tyneside
Organisation type: Public authority - central government