Tender

The provision of planned and reactive maintenance of ventilation and cooling systems, and Air Source Heat Pumps at the University of Leicester

  • The University of Leicester

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-039222

Procurement identifier (OCID): ocds-h6vhtk-055d8b

Published 11 July 2025, 12:20pm

Scope

Reference

LUV01359

Description

This opportunity is for planned preventative maintenance and reactive maintenance relating to ventilation and cooling systems and Air Source Heat Pumps (ASHP) to include call out facility. Reactive maintenance is required so that when breakdowns do occur they can be attended to and rectified as effectively as possible. A 24 hour, 7 day, 365 day emergency call out facility is also required as part of this contract. The maximum response time of is 4 hours during and outside of normal working hours.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Repair-and-maintenance-services-of-electrical-and-mechanical-building-installations./SQ8SZZ88Z9

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/SQ8SZZ88Z9

Total value (estimated)

  • £3,500,000 excluding VAT
  • £4,200,000 including VAT

Above the relevant threshold

Contract dates (estimated)

  • 1 January 2026 to 31 July 2029
  • Possible extension to 31 July 2031
  • 5 years, 7 months

Description of possible extension:

2 years until 31/07/2031

Main procurement category

Services

CPV classifications

  • 50710000 - Repair and maintenance services of electrical and mechanical building installations

Contract locations

  • UKF21 - Leicester

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

11 August 2025, 12:00pm

Tender submission deadline

11 August 2025, 12:00pm

Submission address and any special instructions

https://www.delta-esourcing.com/

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

30 September 2025

Award criteria

This table contains award criteria for this lot
Name Type Weighting
Commerial Price 40%
Technical Quality 40%
Community Benefits Quality 10%
Experience Quality 10%

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

The University of Leicester

  • Public Procurement Organisation Number: PPNM-4297-VLCH

University Road

Leicester

LE1 7RH

United Kingdom

Contact name: Lucy Elms

Email: lme11@le.ac.uk

Region: UKF21 - Leicester

Organisation type: Public authority - sub-central government