Section one: Contracting authority/entity
one.1) Name and addresses
Loughborough University
Epinal Way
Loughborough
LE11 3TU
Telephone
+44 1509228186
Country
United Kingdom
Region code
UKF2 - Leicestershire, Rutland and Northamptonshire
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Financial Management System Migration to Cloud
Reference number
LU00950
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
This notice covers the University's move from the existing on premise financial management system to a cloud solution.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,400,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF2 - Leicestershire, Rutland and Northamptonshire
Main site or place of performance
Leicestershire, Rutland and Northamptonshire
two.2.4) Description of the procurement
This covers the migration of the University's existing financial management system to a cloud solution. Unit4 made a formal announcement that they were migrating their ERP system to the cloud. The current on-premise solution being provided to the University is no longer going to be available and they have put specific and unmovable deadlines in place to migrate. The University is therefore planning a transition from the Unit4 on-premise solution to the updated cloud offering.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Unit4 is migrating its on-premise ERP solution to the Cloud, providing their current customers with tight deadlines for which the on-premise solution will no longer be supported. Unit4's Enterprise Resource Planning (ERP) system is currently being used by the entire University for the management of all financial activity including: Core Financial Processes, Core Accounting, Logistics - Procurement, Sales Orders and Invoicing, Projects, Reporting and Management Information, Data, Research Costing and Pricing. In addition to this there are around 50 integrations and around 150 customisations on the current system. Taking the above into account highlights how the ERP application is business critical IT infrastructure and linked to both staff and student facing activities; it is essential to the running of the University. It is therefore not currently viable in terms of the timescales provided along with the amount of personnel resource and financial budget required, to change the provider of the system. At the present time it would be impossible for the University to procure an alternative economic operator (including thorough analysis of stakeholder requirements, developing a high level solution design, developing a detailed specification, determining procurement strategy, undertaking market assessment, due diligence, going to tender and awarding) followed by the subsequent implementation, provide the full range of services and train all University users. It has been concluded that the timeline does not allow for change without detrimentally impacting the operations of the University. The University's award of this contract directly to Unit4 is duly justified in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015. On the basis of the above facts, the University is of the view that competition is absent for technical reasons. The proposed Contract term is 5 years with no further extension options. The planned award date is 17 December 2024.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
LU00950
Title
Financial Management System Migration to Cloud
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
3 December 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Unit4 Business Software Limited
c/o Dac Beachroft LIp Portwall Place, Portwall Lane
Bristol
BS1 9HS
Country
United Kingdom
NUTS code
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
National registration number
01737985
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £1,400,000
Total value of the contract/lot/concession: £1,400,000
Section six. Complementary information
six.3) Additional information
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=907457027
GO Reference: GO-2024124-PRO-28759952
six.4) Procedures for review
six.4.1) Review body
Loughborough University
Epinal Way
Loughborough
LE11 3TU
Telephone
+44 1509228186
Country
United Kingdom