Section one: Contracting authority
one.1) Name and addresses
Birmingham City Council
Victoria Square
Birmingham
B1 1BB
Contact
Commercial and Procurement Services
Country
United Kingdom
NUTS code
UKG31 - Birmingham
Internet address(es)
Main address
Buyer's address
www.in-tendhost.co.uk/birminghamcc
one.1) Name and addresses
Birmingham Children's Trust
1 Avenue Rd, Aston
Birmingham
B6 4DU
Country
United Kingdom
NUTS code
UKG31 - Birmingham
Internet address(es)
Main address
www.birminghamchildrentrust.co.uk
one.2) Information about joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law
Birmingham City Council (BCC) is leading a joint procurement with Birmingham Children’s Trust (BCT) to establish contracts for the provision of Short Break Services.
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.in-tendhost.co.uk/birminghamcc
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.in-tendhost.co.uk/birminghamcc
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Short Break Services
Reference number
P2169
two.1.2) Main CPV code
- 85312120 - Daycare services for disabled children and young people
two.1.3) Type of contract
Services
two.1.4) Short description
Birmingham City Council (BCC) is leading a joint procurement with Birmingham Children’s Trust (BCT) to establish contracts for the provision of Short Break Services. The Services will be for Birmingham City Council and Birmingham Children’s Trust as follows:Contracts with Birmingham City Council;• Lot 1 – Universal Brokerage• Lot 2 - Targeted Short BreaksLot 2 is further split into;o Lot 2a: Short Breaks for children with complex needs – 1 o Lot 2b: Short Breaks for children with complex needs – 2 o Lot 2c: Short breaks for children with Autismo Lot 2d: Short breaks for physically disabled children with complex needsContracts with Birmingham Children’s Trust;• Lot 3 - Specialist Short BreaksLot 3 is split into;o Lot 3a – Intensive Family Support o Lot 3b – Specialist Fostering
two.1.5) Estimated total value
Value excluding VAT: £8,390,575
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Universal Brokerage
Lot No
1
two.2.2) Additional CPV code(s)
- 85311300 - Welfare services for children and young people
- 98000000 - Other community, social and personal services
- 85312120 - Daycare services for disabled children and young people
- 75200000 - Provision of services to the community
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Development of universal short breaks to create inclusive and accessible short breaks for all disabled children in Birmingham. Aims to support community-based providers, address service gaps, facilitate collaboration, and establish a centralised resource for families.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,871,483.85
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
With the provision to extend for up to an additional 2 years (1+1) subject satisfactory performance and funding availability.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The contracting authority for this Lot will be Birmingham City Council
two.2) Description
two.2.1) Title
Lot 3 - Specialist Short Breaks - Intensive Family Support
Lot No
3A
two.2.2) Additional CPV code(s)
- 85311300 - Welfare services for children and young people
- 98000000 - Other community, social and personal services
- 85312120 - Daycare services for disabled children and young people
- 75200000 - Provision of services to the community
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Contracts with Birmingham Children’s Trust
two.2.4) Description of the procurement
The contracting authority for this sub lot will be Birmingham Children's Trust.Intensive Family Support: direct work with disabled children, young people, siblings and parents in the home and community at different times including early mornings, after school and weekends over a nominal 6-month period.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £979,870
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
With the provision to extend for up to an additional 2 years (1+1) subject to satisfactory performance and funding availability.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Specialist Short Breaks - Specialist Fostering
Lot No
3B
two.2.2) Additional CPV code(s)
- 85311300 - Welfare services for children and young people
- 98000000 - Other community, social and personal services
- 85312120 - Daycare services for disabled children and young people
- 75200000 - Provision of services to the community
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Contracts with Birmingham Children’s Trust
two.2.4) Description of the procurement
The contracting authority for this sub lot will be Birmingham Children's Trust.Specialist Fostering: the provision of a city-wide Specialist Fostering Placement Service (day and night-time care) to provide short breaks for families of children and young people (CYP) with complex needs. The service will be delivered overnight, at weekends, during school holidays, and weekdays after school as required (times will be flexible to meet needs of individual families).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,126,860
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
With the provision to extend for up to an additional 2 years (1+1) subject to satisfactory performance and funding availability.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Targeted Short Breaks - Short Breaks for children with complex needs – 1
Lot No
2A
two.2.2) Additional CPV code(s)
- 85311300 - Welfare services for children and young people
- 98000000 - Other community, social and personal services
- 85312120 - Daycare services for disabled children and young people
- 75200000 - Provision of services to the community
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Targeted Short Breaks: Services for disabled children with more complex needs, offering dedicated activities to accommodate the needs of children, young people, and their families with reserved capacity for BCT to make referrals as detailed in Lot 2 Service specification.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £912,295.3
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
With the provision to extend for up to an additional 2 years (1+1) subject to satisfactory performance and funding availability.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The contracting authority for this sub lot will be Birmingham City Council
two.2) Description
two.2.1) Title
Lot 2 - Targeted Short Breaks - Short Breaks for children with complex needs – 2
Lot No
2B
two.2.2) Additional CPV code(s)
- 85311300 - Welfare services for children and young people
- 98000000 - Other community, social and personal services
- 85312120 - Daycare services for disabled children and young people
- 75200000 - Provision of services to the community
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Targeted Short Breaks: Services for disabled children with more complex needs, offering dedicated activities to accommodate the needs of children, young people, and their families with reserved capacity for BCT to make referrals as detailed in Lot 2 Service specification.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,230,401.2
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
With the provision to extend for up to an additional 2 years (1+1) subject to satisfactory performance and funding availability,
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The contracting authority for this sub lot will be Birmingham City Council
two.2) Description
two.2.1) Title
Lot 2 - Targeted Short Breaks - Short breaks for children with Autism
Lot No
2C
two.2.2) Additional CPV code(s)
- 85311300 - Welfare services for children and young people
- 98000000 - Other community, social and personal services
- 85312120 - Daycare services for disabled children and young people
- 75200000 - Provision of services to the community
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Targeted Short Breaks: Services for disabled children with more complex needs, offering dedicated activities to accommodate the needs of children, young people, and their families with reserved capacity for BCT to make referrals as detailed in Lot 2 Service specification
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,874,778.25
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
With the provision to extend for up to an additional 2 years (1+1) subject to satisfactory performance and funding availability.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The contracting authority for this sub lot will be Birmingham City Council
two.2) Description
two.2.1) Title
Lot 2 - Targeted Short Breaks - Short breaks for physically disabled children with complex needs
Lot No
2D
two.2.2) Additional CPV code(s)
- 85311300 - Welfare services for children and young people
- 98000000 - Other community, social and personal services
- 85312120 - Daycare services for disabled children and young people
- 75200000 - Provision of services to the community
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Targeted Short Breaks: Services for disabled children with more complex needs, offering dedicated activities to accommodate the needs of children, young people, and their families with reserved capacity for BCT to make referrals as detailed in Lot 2 Service specification.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £244,886.45
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
With the provision to extend for up to an additional 2 years (1+1) subject to satisfactory performance and funding availability.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The contracting authority for this sub lot will be Birmingham City Council
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Details will be provided in the tender documentation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
16 January 2025
Local time
12:00pm
Place
Birmingham
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Services will be for Birmingham City Council and Birmingham Children’s Trust as follows:Contracts with Birmingham City Council;• Lot 1 – Universal Brokerage: Development of universal short breaks to create inclusive and accessible short breaks for all disabled children in Birmingham. Aims to support community-based providers, address service gaps, facilitate collaboration, and establish a centralised resource for families.• Lot 2 - Targeted Short Breaks: Services for disabled children with more complex needs, offering dedicated activities to accommodate the needs of children, young people, and their families with reserved capacity for BCT to make referrals as detailed in Lot 2 Service specification. Lot 2 is further split into;o Lot 2a: Short Breaks for children with complex needs – 1 o Lot 2b: Short Breaks for children with complex needs – 2 o Lot 2c: Short breaks for children with Autismo Lot 2d: Short breaks for physically disabled children with complex needsContracts with Birmingham Children’s Trust;• Lot 3 - Specialist Short Breaks: respite services for children with the most complex needs, requiring formal assessment to access. Lot 3 is split into;o Lot 3a – Intensive Family Support: direct work with disabled children, young people, siblings and parents in the home and community at different times including early mornings, after school and weekends over a nominal 6-month period.o Lot 3b – Specialist Fostering: the provision of a city-wide Specialist Fostering Placement Service (day and night-time care) to provide short breaks for families of children and young people (CYP) with complex needs. The service will be delivered overnight, at weekends, during school holidays, and weekdays after school as required (times will be flexible to meet needs of individual families).The resulting contracts with BCC and BCT will last for 3 years (unless terminated under the terms and conditions of the respective contracts) with the provision to extend for up to an additional 2 years (1+1) subject to satisfactory performance and funding availability.Contracts will be awarded to (up to) 8 supplier(s) as follows:• Lot 1:1 supplier for a single brokerage function• Lot 2: Up to 4 suppliers or a consortium of suppliers for the 4 specialisms specified under 2a, 2b, 2c,2d• Lot 3: Up to 2 suppliers for Lot 3a and 1 Supplier for Lot 3bThe Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk Your completed tender submission should be returned by noon on 16th January 2025 via the ‘in-tend’ system https://in-tendhost.co.uk/birminghamcc
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
Royal Strand
London
Wc2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
N/A