Section one: Contracting authority
one.1) Name and addresses
Guildford Borough Council
Millmead House, Millmead,
Guildford
GU2 4BB
Contact
Yomi Oye
Country
United Kingdom
NUTS code
UKJ25 - West Surrey
Internet address(es)
Main address
Buyer's address
https://www.in-tendhost.co.uk/sesharedservices/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
GBC - 038173 Guildford Borough Council-Property Insurance – (Leasehold / Right to Buy) Insurance Services Tender
Reference number
GBC - 038173
two.1.2) Main CPV code
- 66000000 - Financial and insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
The current Long-Term Agreement expires on 31st March 2025. The Contracting Authority (Guildford Borough Council) invites bids for the provision of its property insurance in respect of private dwellings sold on a leasehold basis, the majority of these were under the Right To Buy (RTB) legislation. Please go to https://www.sesharedservices.org.uk/esourcing and search for tender name (GBC- 038173 Guildford Borough Council-Property Insurance – (Leasehold / Right to Buy) Services Tender) or reference number (038173).The dwellings are flats in blocks and flats in houses (maisonettes) where the Contracting Authority still retain the freehold ownership and in some case the leases may state that the Contracting Authority, as the Freeholder, will arrange the buildings insurance on behalf of the Leaseholder and recharge the premium as part of the Service Charge. Other flats in some blocks have not been sold (Council tenanted) and are separately insured so insurance cover for these flat.
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
two.2.4) Description of the procurement
The current Long-Term Agreement expires on 31st March 2025. The Contracting Authority (Guildford Borough Council) invites bids for the provision of its property insurance in respect of private dwellings sold on a leasehold basis, the majority of these were under the Right To Buy (RTB) legislation. Please go to https://www.sesharedservices.org.uk/esourcing and search for tender name (GBC- 038173 Guildford Borough Council-Property Insurance – (Leasehold / Right to Buy) Services Tender) or reference number (038173).The dwellings are flats in blocks and flats in houses (maisonettes) where the Contracting Authority still retain the freehold ownership and in some case the leases may state that the Contracting Authority, as the Freeholder, will arrange the buildings insurance on behalf of the Leaseholder and recharge the premium as part of the Service Charge. Other flats in some blocks have not been sold (Council tenanted) and are separately insured so insurance cover for these flat. The project will be awarded for initial period of 3 years with optional 2-year extension.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Contract duration is initial 3 years with optional two years extension (covered through one or more extensions to a maximum total contract period of 5 years).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To access the tender please log in (or register and log in) to the following link: https://www.in-tendhost.co.uk/sesharedservices/aspx/HomePlease search for project name GBC- 038173 Guildford Borough Council-Property Insurance – (Leasehold / Right to Buy) Services Tender) or reference number (038173).
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Tenderers must have a credit rating above CCC as per Standard & Poor’s rating or alternatively proof of security to the satisfaction of the Awarding Authority. Should this financial rating not be maintained during the term of the contract period, the Council has the right to terminate the Long-Term Agreement.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30 April 2025
four.2.7) Conditions for opening of tenders
Date
8 January 2025
Local time
12:00pm
Place
Online opening the tender on the portal
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2027 or 2029
six.3) Additional information
To place a submission for this tender please access via the below link, and login with your credentials if already registered on the SE Shared Service portal: https://www.sesharedservices.org.uk/esourcing If you are not registered on the SE Shared Services, and would like to place to submission for this tender, then please register your companies details via the below link. Once registered you will be able to access the tender documentation https://www.in-tendhost.co.uk/sesharedservices/aspx/Home Please search for project name ( GBC - 038173 Guildford Borough Council-Property Insurance – (Leasehold / Right to Buy) Insurance Services Tender ) or reference number (038173)
six.4) Procedures for review
six.4.1) Review body
Guildford Borough Council
Millmead House, Millmead,
Guildford
GU2 4BB
Country
United Kingdom