Tender

Invitation to Tender For The Facilitation and Recruitment Services for the Citizens' Assembly on Violence Against Women and Girls

  • Maidstone Borough Council

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-039009

Procurement identifier (OCID): ocds-h6vhtk-055d0f

Published 10 July 2025, 3:00pm

Last edited 10 July 2025, 3:09pm

Show all versions Hide all versions


This is an old version of this notice. View the latest version.

Scope

Description

*This Notice Was Published On The 15th Of April 2025, But Proactis Did Not Upload It On Find a Tender*

Maidstone Borough Council is commissioning a Citizens' Assembly to explore and address the issue of Violence Against Women and Girls (VAWG) in the borough. Following a Full Council motion on 4th December 2024, and a subsequent Housing and Community Cohesion Policy Advisory Committee meeting, it was agreed that the Council would implement a range of tools to reduce VAWG, including:

• Developing a broader VAWG Strategy

• Promoting a Women's Night-Time Safety Charter

• Leveraging licensing tools

• Making women's safety central to town planning

• Achieving White Ribbon accreditation.

Total value (estimated)

  • £0 including VAT

Below the relevant threshold

Contract dates (estimated)

  • 31 July 2025 to 30 September 2025
  • 2 months, 1 day

Main procurement category

Services

Contract locations

  • UKJ46 - West Kent

Not the same for all lots

CPV classifications are shown in Lot sections, because they are not the same for all lots.


Lot 1. Recruitment Services for Citizens' Assembly on Violence Against Women and Girls

Description

The selected organisation will be responsible for the following:

• Design and Implementation of Sortition Process

o Develop a robust and transparent sortition methodology to ensure a

representative sample of Maidstone residents, reflecting the borough's

demographic make-up.

o Develop and manage a database of eligible residents, utilising appropriate

data sources.

o Conduct the random selection process, ensuring impartiality and

transparency.

o Develop and implement a system for inviting randomly selected residents to

participate.

• Recruitment and Engagement

o Develop and implement a multi-channel communication strategy to inform

and engage potential participants.

o Manage all communication with randomly selected participants, including

initial invitations, follow-up calls, and provision of information about the

Citizens' Assembly.

o Provide clear and accessible information about the sortition process, the

Citizens' Assembly and participant expectations.

o Address participant queries and concerns in a timely and professional

manner.

o Achieve a target number of 45 residents.

o Provide clear reporting on the demographics of recruited participants.

• Logistics and Administration

o Manage all administrative aspects of the recruitment process, including data

management, communication and reporting.

o Ensure compliance with all relevant data protection regulations (GDPR).

o Provide regular progress reports to Maidstone Borough Council.

Lot value (estimated)

  • £0 excluding VAT
  • £0 including VAT

CPV classifications

  • 79600000 - Recruitment services

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.


Lot 2. Facilitation of a Citizens' Assembly on Violence Against Women and Girls

Description

Maidstone Borough Council envisions the Citizens' Assembly comprising of an estimated 35-

40 people, broadly representative of the population, meeting for approximately 4 days of

learning and deliberation over the summer period of 2025.

The facilitator should provide a comprehensive range of services that allows them to execute

all facets of the Citizens' Assembly. They should operate at arm's length and work at all times

to ensure the impartiality, credibility, and professionalism of the process. The facilitator will

work with the commissioning authority to deliver a high quality Citizens' Assembly.

Lot value (estimated)

  • £0 excluding VAT
  • £0 including VAT

CPV classifications

  • 98300000 - Miscellaneous services

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.


Submission

Enquiry deadline

11 July 2025, 5:00pm

Tender submission deadline

11 July 2025, 5:00pm

Submission address and any special instructions

*This Notice Was Published on Kent Business Portal on the 15th of April 2025, but was not uploaded to Find a Tender by Proactis*

All information can be found on Kent Business Portal -www.kentbusinessportal.org.uk

Project Title - Invitation to Tender For The Facilitation and Recruitment Services for the Citizens' Assembly on Violence Against Women and Girls

Project Reference - DN771661

Tenders may be submitted electronically

Yes


Award criteria

Lot 1. Recruitment Services for Citizens' Assembly on Violence Against Women and Girls

This table contains award criteria for this lot
Name Type Weighting
Quality Quality 70%
Cost Cost 30%

Lot 2. Facilitation of a Citizens' Assembly on Violence Against Women and Girls

This table contains award criteria for this lot
Name Type Weighting
Quality Quality 50%
Cost Cost 25%
Interview Quality 25%

Procedure

Procedure type

Below threshold - open competition


Documents

Associated tender documents

http://www.kentbusinessportal.org.uk

Project Name - Invitation to Tender For The Facilitation and Recruitment Services for the Citizens' Assembly on Violence Against Women and Girls

Project Reference - DN771661


Contracting authority

Maidstone Borough Council

  • Public Procurement Organisation Number: PGRT-5366-CGWY

Maidstone House, King Street

Maidstone

ME15 6JQ

United Kingdom

Region: UKJ45 - Mid Kent

Organisation type: Public authority - sub-central government