Scope
Description
*This Notice Was Published On The 15th Of April 2025, But Proactis Did Not Upload It On Find a Tender*
Maidstone Borough Council is commissioning a Citizens' Assembly to explore and address the issue of Violence Against Women and Girls (VAWG) in the borough. Following a Full Council motion on 4th December 2024, and a subsequent Housing and Community Cohesion Policy Advisory Committee meeting, it was agreed that the Council would implement a range of tools to reduce VAWG, including:
• Developing a broader VAWG Strategy
• Promoting a Women's Night-Time Safety Charter
• Leveraging licensing tools
• Making women's safety central to town planning
• Achieving White Ribbon accreditation.
Total value (estimated)
- £0 including VAT
Below the relevant threshold
Contract dates (estimated)
- 31 July 2025 to 30 September 2025
- 2 months, 1 day
Main procurement category
Services
Contract locations
- UKJ46 - West Kent
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Recruitment Services for Citizens' Assembly on Violence Against Women and Girls
Description
The selected organisation will be responsible for the following:
• Design and Implementation of Sortition Process
o Develop a robust and transparent sortition methodology to ensure a
representative sample of Maidstone residents, reflecting the borough's
demographic make-up.
o Develop and manage a database of eligible residents, utilising appropriate
data sources.
o Conduct the random selection process, ensuring impartiality and
transparency.
o Develop and implement a system for inviting randomly selected residents to
participate.
• Recruitment and Engagement
o Develop and implement a multi-channel communication strategy to inform
and engage potential participants.
o Manage all communication with randomly selected participants, including
initial invitations, follow-up calls, and provision of information about the
Citizens' Assembly.
o Provide clear and accessible information about the sortition process, the
Citizens' Assembly and participant expectations.
o Address participant queries and concerns in a timely and professional
manner.
o Achieve a target number of 45 residents.
o Provide clear reporting on the demographics of recruited participants.
• Logistics and Administration
o Manage all administrative aspects of the recruitment process, including data
management, communication and reporting.
o Ensure compliance with all relevant data protection regulations (GDPR).
o Provide regular progress reports to Maidstone Borough Council.
Lot value (estimated)
- £0 excluding VAT
- £0 including VAT
CPV classifications
- 79600000 - Recruitment services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Facilitation of a Citizens' Assembly on Violence Against Women and Girls
Description
Maidstone Borough Council envisions the Citizens' Assembly comprising of an estimated 35-
40 people, broadly representative of the population, meeting for approximately 4 days of
learning and deliberation over the summer period of 2025.
The facilitator should provide a comprehensive range of services that allows them to execute
all facets of the Citizens' Assembly. They should operate at arm's length and work at all times
to ensure the impartiality, credibility, and professionalism of the process. The facilitator will
work with the commissioning authority to deliver a high quality Citizens' Assembly.
Lot value (estimated)
- £0 excluding VAT
- £0 including VAT
CPV classifications
- 98300000 - Miscellaneous services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Submission
Enquiry deadline
11 July 2025, 5:00pm
Tender submission deadline
11 July 2025, 5:00pm
Submission address and any special instructions
*This Notice Was Published on Kent Business Portal on the 15th of April 2025, but was not uploaded to Find a Tender by Proactis*
All information can be found on Kent Business Portal -www.kentbusinessportal.org.uk
Project Title - Invitation to Tender For The Facilitation and Recruitment Services for the Citizens' Assembly on Violence Against Women and Girls
Project Reference - DN771661
Tenders may be submitted electronically
Yes
Award criteria
Lot 1. Recruitment Services for Citizens' Assembly on Violence Against Women and Girls
Name | Type | Weighting |
---|---|---|
Quality | Quality | 70% |
Cost | Cost | 30% |
Lot 2. Facilitation of a Citizens' Assembly on Violence Against Women and Girls
Name | Type | Weighting |
---|---|---|
Quality | Quality | 50% |
Cost | Cost | 25% |
Interview | Quality | 25% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
http://www.kentbusinessportal.org.uk
Project Name - Invitation to Tender For The Facilitation and Recruitment Services for the Citizens' Assembly on Violence Against Women and Girls
Project Reference - DN771661
Contracting authority
Maidstone Borough Council
- Public Procurement Organisation Number: PGRT-5366-CGWY
Maidstone House, King Street
Maidstone
ME15 6JQ
United Kingdom
Region: UKJ45 - Mid Kent
Organisation type: Public authority - sub-central government