Section one: Contracting authority
one.1) Name and addresses
South Yorkshire Police
5 Carbrook Hall Road
SHEFFIELD
S92EH
Contact
Laura Betts
laura.betts@southyorks.pnn.police.uk
Country
United Kingdom
Region code
UKE32 - Sheffield
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.southyorkshire.police.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Facilities Management System
two.1.2) Main CPV code
- 48421000 - Facilities management software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
This is a Facilities Management System that helps to manage the end to end, day to day running of a complex Buildings Estate.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £174,521.66
two.2) Description
two.2.2) Additional CPV code(s)
- 48421000 - Facilities management software package
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
The system has been in place for 7 years under a contract and has now been extended for 2 years via STA.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
An over 50k STA was approved to extend the current provision whilst a new process can be undertaken. The system feeds into other systems and at this time there has not been the resource to compete for a new system, and allow time for integration.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 November 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Civica UK Ltd
London
Country
United Kingdom
NUTS code
- UKI - London
Companies House
01628868
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £174,521.66
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
South Yorkshire Police
Sheffield
Country
United Kingdom