Scope
Reference
24077
Description
The Authority is looking to procure a library management system for SPINE consortium as the current contract expires in June 2026.
The SPINE consortium consists of Cambridgeshire, Norfolk, Peterborough and Suffolk Councils.
We are hoping to standardise the 'extra' services we have added to the current contract and challenge suppliers to provide a efficient and suitable system delivering and adding value to the library services across the Authorities during changing times and demands on our services.
The contract term will be a maximum of 72 months, within an initial term of 48 months and an option to extend for an additional 24 months.
For all tender documents please visit the link:
Total value (estimated)
- £1,250,000 excluding VAT
- £1,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 31 May 2026 to 30 May 2030
- Possible extension to 30 May 2032
- 6 years
Description of possible extension:
up to 24 months
Options
The right to additional purchases while the contract is valid.
rate card
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 79995000 - Library management services
Contract locations
- UKH11 - Peterborough
- UKH12 - Cambridgeshire CC
- UKH14 - Suffolk
- UKH15 - Norwich and East Norfolk
- UKH16 - North and West Norfolk
- UKH17 - Breckland and South Norfolk
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
1 September 2025, 12:00pm
Submission address and any special instructions
all tender submissions must be submitted via Cambridgeshire County Council's ProContract e-tendering portal.
see advert link.
Bidders must register (this is free) to review and submit a bid.
no other submissions - email, post etc... will be accepted. It must be via ProContract to be compliant
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 30 May 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/Procurer/Advert/View?advertId=5b240e8e-df50-f011-813a-005056b64545&fromAdvertEvent=True
all tender documents can be found via Cambridgeshire County Council's ProContract etendering portal.
main portal opportunity page: https://procontract.due-north.com/Opportunities/Index?p=ea3edb62-3a92-eb11-810c-005056b64545&v=2
Technical specifications to be met
https://procontract.due-north.com/Procurer/Advert/View?advertId=5b240e8e-df50-f011-813a-005056b64545&fromAdvertEvent=True
all technical specifications to be met can be reviewed via Cambridgeshire County Council's ProContract Etendering portal.
Contracting authorities
Cambridgeshire County Council
- Public Procurement Organisation Number: PJVB-3262-VGVJ
New Shire Hall Emery Crescent Enterprise Campus,
Alconbury Weald, Huntingdon
PE28 4YE
United Kingdom
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government
Norfolk County Council
- Public Procurement Organisation Number: PDYH-3246-XWTR
County Hall, Martineau Lane
Norwich
NR1 2DH
United Kingdom
Email: sourcingteam@norfolk.gov.uk
Region: UKH15 - Norwich and East Norfolk
Organisation type: Public authority - sub-central government
Peterborough City Council
- Public Procurement Organisation Number: PLXM-3229-WVQH
Sand Martin House Peterborough, Bittern Way
Peterborough
PE2 8TY
United Kingdom
Region: UKH11 - Peterborough
Organisation type: Public authority - sub-central government
Suffolk County Council
- Public Procurement Organisation Number: PHVH-1657-HHMV
Endeavour House, 8 Russell Road
Ipswich
IP1 2BX
United Kingdom
Region: UKH14 - Suffolk
Organisation type: Public authority - sub-central government