Section one: Contracting authority
one.1) Name and addresses
Cartrefi Conwy Cyfyngedig
Morfa Gele - Cae Eithin, North Wales Business Park
Abergele
LL22 8LJ
Telephone
+44 3001240040
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1206
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Legal Services Framework
two.1.2) Main CPV code
- 79100000 - Legal services
two.1.3) Type of contract
Services
two.1.4) Short description
Cartrefi Conwy invites tenders for organisations (“Service Providers”) to participate in a 48-month Framework Agreement (‘the Agreement’) for the provision of Legal Services (“Services”). The process is being conducted as a light-touch tender in accordance with regulations 74 - 77 of the Public Contracts Regulations 2015.
The range of Services be supplied are detailed in the procurement documents. The Agreement will be used by Cartrefi Conwy and all subsidiaries of Cartrefi Conwy, both current and future.
Cartrefi Conwy will also make this Agreement accessible by other Contracting Authorities operating across Wales, primarily Registered Social Landlords across North and Central Wales that can be identified in the following listing:
https://gov.wales/registered-social-landlords
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,200,000
two.2) Description
two.2.1) Title
Corporate & Funding
Lot No
1
two.2.2) Additional CPV code(s)
- 79100000 - Legal services
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
- UKL12 - Gwynedd
- UKL11 - Isle of Anglesey
- UKL13 - Conwy and Denbighshire
Main site or place of performance
Flintshire and Wrexham, Gwynedd, Isle of Anglesey, Conwy and Denbighshire
two.2.4) Description of the procurement
Procurement law (including the new procurement rules);
Mergers & acquisitions;
Insurance (legal elements, not brokerage);
Corporate finance;
Funding (e.g. legal guidance relating to investment management, acquisition/disposal of group assets, loan/security support, drawdowns and advice on obtaining new or increasing existing facilities);
Group structure and Joint ventures (including changes to existing and new);
Regulatory/legislative compliance (e.g. Rules, Articles and Policy reviews, advice on particular aspects; provision of updates and training/development activities for colleagues and board members;
Support in resolving general board/shareholding queries.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 80
Price - Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
HR and Employment
Lot No
2
two.2.2) Additional CPV code(s)
- 79100000 - Legal services
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
- UKL12 - Gwynedd
- UKL11 - Isle of Anglesey
- UKL13 - Conwy and Denbighshire
Main site or place of performance
Flintshire and Wrexham, Gwynedd, Isle of Anglesey, Conwy and Denbighshire.
two.2.4) Description of the procurement
Scope of Services likely to be required includes, but is not limited, to:
Employment law, terms of employment, employee tax/PAYE, sickness/absence issues, salary sacrifice and other benefits;
Pensions;
Equal opportunities;
Organisational change (including TUPE, outsourcing, joint contracts of employment);
Tribunals;
Health & safety (employees);
Settlement agreements/COT 3s.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 80
Price - Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Housing Management (including leaseholder support)
Lot No
3
two.2.2) Additional CPV code(s)
- 79100000 - Legal services
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
- UKL12 - Gwynedd
- UKL11 - Isle of Anglesey
- UKL13 - Conwy and Denbighshire
Main site or place of performance
Flintshire and Wrexham, Gwynedd, Isle of Anglesey, Conwy and Denbighshire.
two.2.4) Description of the procurement
Scope of Services likely to be required includes, but is not limited, to:
Possession changes;
Anti-social behaviour;
Safeguarding;
Debt recovery;
Landlord & tenant disputes and disrepair cases;
Landlord H&S and compliance;
Access injunctions;
Other general housing orientated litigation;
Training/advice support in housing management matters and compliance with any legislative matters pertaining specifically to housing law (e.g. Renting Homes Wales).
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 80
Price - Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Property, Land, and Development
Lot No
4
two.2.2) Additional CPV code(s)
- 79100000 - Legal services
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
- UKL12 - Gwynedd
- UKL11 - Isle of Anglesey
- UKL13 - Conwy and Denbighshire
Main site or place of performance
Flintshire and Wrexham, Gwynedd, Isle of Anglesey, Conwy and Denbighshire.
two.2.4) Description of the procurement
Scope of Services likely to be required includes, but is not limited, to:
Property, land and development acquisitions and disposals;
Leases (residential and commercial), and leasehold law, enfranchisement, service charges and section 20 notices, advice and support at LVT;
Licensing and conveyancing;
Open market sales;
Site/property development including associated plot sales, environmental and planning, construction, wayleave agreements, contentious construction advice, easements, and compulsory purchase;
Advice/guidance relating to Welsh Housing Quality Standard;
Procurement and contractual matters for development and/or property maintenance (e.g. support with land/development agreements, land purchase, section 104, section 38, section 278, section 106, and similar agreements with statutory undertakings, JCT and NEC Contracts, Joint Ventures).
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 80
Price - Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-032872
Section five. Award of contract
Lot No
1
Title
Corporate & Funding
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 March 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
DARWIN GRAY LLP
9 Cathedral Road
Cardiff
CF119HA
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Anthony Collins Solicitors Llp
Anthony Collins Solicitors Llp, 134 Edmund Street
BIRMINGHAM
B32ES
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
No
five.2.3) Name and address of the contractor
Trowers & Hamlins LLP
www.trowers.com, OC337852
London
EC1Y 8YZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Hugh James
Two Central Square
Cardiff
CF101FS
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
No
five.2.3) Name and address of the contractor
Devonshires Solicitors LLP
30 Finsbury Circus
London
EC2M7DT
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,200,000
Total value of the contract/lot: £4,200,000
Section five. Award of contract
Lot No
2
Title
HR and Employment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 March 2025
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
DARWIN GRAY LLP
9 Cathedral Road
Cardiff
CF119HA
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Anthony Collins Solicitors Llp
Anthony Collins Solicitors Llp, 134 Edmund Street
BIRMINGHAM
B32ES
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
No
five.2.3) Name and address of the contractor
Trowers & Hamlins LLP
www.trowers.com, OC337852
London
EC1Y 8YZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Hugh James
Two Central Square
Cardiff
CF101FS
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
No
five.2.3) Name and address of the contractor
Devonshires Solicitors LLP
30 Finsbury Circus
London
EC2M7DT
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,200,000
Total value of the contract/lot: £4,200,000
Section five. Award of contract
Lot No
3
Title
Housing Management (including leaseholder support)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 March 2025
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
BLAKE MORGAN LLP
New Kings Court Tollgate, Chandler's Ford
Eastleigh
SO533LG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Hugh James
Two Central Square
Cardiff
CF101FS
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
No
five.2.3) Name and address of the contractor
Devonshires Solicitors LLP
30 Finsbury Circus
London
EC2M7DT
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
BERRY SMITH LLP
Berry Smith Corporate, Haywood House
Dumfries Place Cardiff
CF103GA
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Capital Law Limited
Capital Building
Cardiff
CF104AZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,200,000
Total value of the contract/lot: £4,200,000
Section five. Award of contract
Lot No
4
Title
Property, Land, and Development
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 March 2025
five.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
DARWIN GRAY LLP
9 Cathedral Road
Cardiff
CF119HA
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Anthony Collins Solicitors Llp
Anthony Collins Solicitors Llp, 134 Edmund Street
BIRMINGHAM
B32ES
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
No
five.2.3) Name and address of the contractor
Hugh James
Two Central Square
Cardiff
CF101FS
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
No
five.2.3) Name and address of the contractor
Devonshires Solicitors LLP
30 Finsbury Circus
London
EC2M7DT
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Conwy County Borough Council
PO Box 1
Conwy
LL309GN
Country
United Kingdom
NUTS code
- UKL13 - Conwy and Denbighshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,200,000
Total value of the contract/lot: £4,200,000
Section six. Complementary information
six.3) Additional information
(WA Ref:149634)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Cartrefi Conwy incorporated a minimum 10 calendar day standstill period at the point information on the award of the framework agreement was communicated to tenderers. This period allowed unsuccessful tenderers to challenge the decision to award the framework agreement before it was executed/signed (as appropriate).
The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order Cartrefi Conwy to amend any document and may award damages. If the framework agreement has been entered into the court has the options to award damages and/or to shorten or order the framework agreement ineffective.