Section one: Contracting authority/entity
one.1) Name and addresses
Swale Borough Council
Swale House, East Street
SITTINGBOURNE
ME10 3HT
Country
United Kingdom
Region code
UKJ4 - Kent
Dun & Bradstreet
239842768
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract to provide Arboriculture Services to Swale Borough Council as required - A756
two.1.2) Main CPV code
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
Main site or place of performance
Swale
two.2.4) Description of the procurement at the time of conclusion of the contract:
Provision of Arboriculture Services across Swale Borough Council areas.
The Arboriculture Contractor will provide a suitably resourced team who will be qualified for the tasks they will carry out with van, chipper, saws etc. to carry out an estimated minimum
of one day per week with a climbing team and ground works team.
Swale Borough Council will provide the Contractor with a list of works for this team and prioritise their workload. This work is to be tracked via an agreed management system.
The contract will commence on 15 January 2022 and terminate on 14 January 2027.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2021/S 000-030731
Section five. Award of contract/concession
Contract No
A756
Title
Contract to provide Arboriculture Services to Swale Borough Council as required
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
12 October 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Elite Arborists
Maidstone
Country
United Kingdom
NUTS code
- UKJ4 - Kent
Companies House
09486869
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £218,400
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
seven.1.3) Place of performance
NUTS code
- UKJ4 - Kent
seven.1.4) Description of the procurement:
Provision of Arboriculture Services across Swale Borough Council areas.
The Arboriculture Contractor will provide a suitably resourced team who will be qualified for the tasks they will carry out with van, chipper, saws etc. to carry out an estimated minimum of one day per week with a climbing team and ground works team. Swale Borough Council will provide the Contractor with a list of works for this team and prioritise their workload. This work is to be tracked via an agreed management system.
The contract will commence on 15 January 2022 and terminate on 14 January 2027
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£218,400
seven.1.7) Name and address of the contractor/concessionaire
Elite Arborists
Maidstone
Country
United Kingdom
NUTS code
- UKJ4 - Kent
Companies House
09486869
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
CPI, unplanned works, emergency works due to storms
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Higher than predicted inflation - 11.1% CPI in 2023 - increase of £3463.20.
Significantly higher severe weather events in 2023-24 compared to previous years requiring emergency works. Not feasible to undertake a procurement process and due diligence checks for emergency works that cause a health and safety risk requiring an urgent response.
Additional funding received from The Forestry Commission Local Authority Tree Fund - £31,504.60 to plant 10,798 trees.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £218,400
Total contract value after the modifications
Value excluding VAT: £327,000