Section one: Contracting authority/entity
one.1) Name and addresses
The Department of Justice
c/o Clare House Supplies and Services Division, 303 Airport Road West
BELFAST
BT3 9ED
StrategicDelivery.CPD@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 4849859 DoJ - Causeway Procurement Delivery Partner
Reference number
4849859
two.1.2) Main CPV code
- 79410000 - Business and management consultancy services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 79418000 - Procurement consultancy services
- 72220000 - Systems and technical consultancy services
- 79400000 - Business and management consultancy and related services
- 73200000 - Research and development consultancy services
- 73220000 - Development consultancy services
- 73210000 - Research consultancy services
- 71621000 - Technical analysis or consultancy services
- 72600000 - Computer support and consultancy services
- 79411000 - General management consultancy services
- 72000000 - IT services: consulting, software development, Internet and support
- 72200000 - Software programming and consultancy services
- 72260000 - Software-related services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Department of Justice (DoJ) appointed a Contractor with expertise on ICT
industry best practice and standards, trends, advancements and use of the latest technology. The Contractor will act as a critical friend
for the Causeway Procurement Project Team providing services through the Pre-Market Engagement Exercise, Pre-Procurement,
Procurement and Implementation stages of the major digital solution. The contract period will be for an initial period of three years with
three options to extend for any period, up to and including, twelve months each. There is no guarantee as to the level of work to be
carried out under this contract.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 000-030955
Section five. Award of contract/concession
Contract No
1
Title
Contract
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
17 October 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
redacted
redacted
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £250,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are. dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD complied with the Public Contracts Regulations 2015 (as amended).. and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was.. communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful.. tenderers to challenge the award decision before the contract was entered into
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79410000 - Business and management consultancy services
seven.1.2) Additional CPV code(s)
- 79418000 - Procurement consultancy services
- 72220000 - Systems and technical consultancy services
- 79400000 - Business and management consultancy and related services
- 73200000 - Research and development consultancy services
- 73220000 - Development consultancy services
- 73210000 - Research consultancy services
- 71621000 - Technical analysis or consultancy services
- 72600000 - Computer support and consultancy services
- 79411000 - General management consultancy services
- 72000000 - IT services: consulting, software development, Internet and support
- 72200000 - Software programming and consultancy services
- 72260000 - Software-related services
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
The Department of Justice (DoJ) appointed a Contractor with expertise on ICT
industry best practice and standards, trends, advancements and use of the latest technology. The Contractor will act as a critical friend
for the Causeway Procurement Project Team providing services through the Pre-Market Engagement Exercise, Pre-Procurement,
Procurement and Implementation stages of the major digital solution. The contract period will be for an initial period of three years with
three options to extend for any period, up to and including, twelve months each. There is no guarantee as to the level of work to be
carried out under this contract
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£375,000
seven.1.7) Name and address of the contractor/concessionaire
redacted
redacted
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
DOJ is seeking a modification of £125k to assist the Causeway Procurement Team to produce a detailed, relevant and correct set of requirements to inform the Specification document for the Causeway Procurement 2029 project.
Through this contract modification, the intention is to use the contractor's expertise in the following tasks:
• Facilitation of technical workshops to ascertain the specific requirements;
• Facilitation of strategic workshops to ascertain the requirements for a new Causeway system, relating to the wider digital ambition of the Department and CJOs who use Causeway.
• Attendance at DOJ Senior Management Team meetings and Criminal Justice Board meetings to provide updates on the current position and provide recommendations for the way forward.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The Regulations permit the modification of a contract where the changes proposed meet one or more of the prescribed tests as set out in Regulation 72. There is reasons to modify this contract in accordance with
Regulation 72(1)(b) Whereby additional works, services or supplies “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs - provided the change does not exceed 50% of the value of the original contract.
DoJ requires additional assistance, for the CJOs and the wider department to be clear at the outset of their needs in relation to how Causeway can fulfil wider digital ambitions.
By extending the contract value this will allow DoJ to use the contractor's expertise to facilitate a series of workshops at strategic and technical levels to fully understand the requirements of each organisation, and how these can be best achieved.
The contractor is the contracted Delivery Partner for the Causeway project and they have already built up a significant level of expertise through engaging with the stakeholders and participating in PME sessions. To move to another contractor at this point would be a duplication of cost and effort.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £250,000
Total contract value after the modifications
Value excluding VAT: £375,000