Scope
Reference
WCC 22199
Description
The Council is seeking a 24 Hour Domain Based 'forecaster intervened' winter highways weather forecasting service supplied by a weather forecasting company with appropriate skills and resource available to undertake the exacting requirements of Warwickshire County Council.
Total value (estimated)
- £350,000 excluding VAT
- £420,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2030
- Possible extension to 31 August 2032
- 7 years
Description of possible extension:
The initial contract term will be for a period of 5 years. This may be extended up to a period of 24 months at the sole discretion of the Council.
Options
The right to additional purchases while the contract is valid.
The right to additional purchases while the contract is valid.
The Council reserves the right to make additional purchases during the contract that fall under the category of winter weather forecasting.
Main procurement category
Services
CPV classifications
- 71351600 - Weather-forecasting services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
1 August 2025, 12:00pm
Tender submission deadline
8 August 2025, 12:00pm
Submission address and any special instructions
Applicants are required to answer all of the questions and return their completed response by:-
no later than Friday 8th August 2025 at 12 Noon via https://in-tendhost.co.uk/csw-jets/aspx/Home.
Your tender return must be submitted via the E-tendering portal. You will not be able to upload your tender after the deadline detailed above. Applicants are advised that if their tender response is only partially uploaded within the E-tendering portal by the closing date and time then the system will lock them out and they will not be able to complete their document upload. The Council reserves the right to only evaluate documents received within the E-tendering portal by the closing date and time and applicants are advised that a partial upload is unlikely to be successful. Applicants are therefore recommended to upload their full tender response well in advance of the closing date and time.
If you are experiencing any difficulties with your upload you must contact the Council well in advance of the closing date and time
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/csw-jets/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 2 June 2031
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Non-cost quality | Quality | 60% |
| Cost evaluation | Cost | 30% |
| Social Value | Price | 10% |
Other information
Payment terms
Please refer to the tender documents.
Description of risks to contract performance
The satisfactory performance of the contract may be jeopardised by the following risks, which by their nature, are unable to be addressed in the contract as awarded:
• The changing needs and requirements of the Council and the changing demands placed on the Council by its customers. increases or decreases in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered
• Changes in legislation or national guidance
• The identification of additional service recipients, not originally captured by the scope of the contract
• Opportunities offered by emerging/new technologies and/or products.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Warwickshire County Council
- Public Procurement Organisation Number: PDTN-5446-NMXW
Shire Hall
Warwick
CV34 4SA
United Kingdom
Email: procurement@warwickshire.gov.uk
Website: http://www.warwickshire.gov.uk
Region: UKG13 - Warwickshire
Organisation type: Public authority - sub-central government