Scope
Reference
CU.1484
Description
The Wales Higher Education Libraries Forum (WHELF) represents all higher education
institutions in Wales. These institutions, together with the National Library of Wales and the
NHS Libraries in Wales, have procured a cloud-hosted next generation library management
system.
Contract 1. LMS
Supplier
Contract value
- £18,324,434 including VAT
Above the relevant threshold
Award decision date
30 June 2025
Standstill period
- End: 21 July 2025
- 8 working days
Earliest date the contract will be signed
22 July 2025
Contract dates (estimated)
- 16 December 2026 to 15 December 2033
- Possible extension to 15 December 2039
- 13 years
Description of possible extension:
Extension Option to continue with the agreement
Main procurement category
Goods
CPV classifications
- 48160000 - Library software package
Contract locations
- UKL - Wales
Procedure
Procedure type
Direct award
Supplier
Ex Libris (UK) Ltd
- Companies House: 3438440
- Public Procurement Organisation Number: PTWH-6684-NPZY
70 St Mary Axe
London
EC3A 8BF
United Kingdom
Region: UKI31 - Camden and City of London
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. LMS
Contracting authority
CARDIFF UNIVERSITY
- Companies House: RC000089
- Public Procurement Organisation Number: PHVT-4343-HWYR
Park Place
Cardiff
CF10 3AT
United Kingdom
Email: procurement@cardiff.ac.uk
Website: http://www.cardiff.ac.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales