Scope
Reference
ENG2097
Description
This procuurement is for the provisdion of overhaul services for Classes 165 and 168 Trip cock valves. The trip cock valves are to be overhualed to a defined specification to improve the reliability of the valves and in turn the fleets to which they are installed. The specification consists of a core scope with a list of mandatory change components and also componenets that are changed on condition following inspection. Depending on the condition of the valves, additional services could be required over and above the core specification.
Whilst the overhaul services are for ad-hoc services, it is expected that output will be circa 40 valves per annum.
Total value (estimated)
- £990,000 excluding VAT
- £1,188,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 27 October 2025 to 26 October 2030
- Possible extension to 26 October 2031
- 6 years
Description of possible extension:
a 12-month extension is permitted within the terms of this contract, subject to the supplier sucessfully meeting the service levels and KPIs as set out in the contract.
Options
The right to additional purchases while the contract is valid.
Additional unforseen ad-hoc services, over and above the core overhaul specifications.
Main procurement category
Services
CPV classifications
- 50221000 - Repair and maintenance services of locomotives
- 50222000 - Repair and maintenance services of rolling stock
Contract locations
- UKJ12 - Milton Keynes
- UKJ13 - Buckinghamshire CC
Participation
Legal and financial capacity conditions of participation
Please refer to the ITP for more information.
Technical ability conditions of participation
Please refer to the ITP for more information.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
8 August 2025, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
14 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 27 October 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial proposal | Please refer to the ITT document for additonal information. |
Price | 50% |
| Technical capability questions | Please refer to the ITT document for additonal information. |
Quality | 40% |
| Legal | Please refer to the ITT document for additonal information. |
Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
The process consists of Three stage procedure.
Stage 1 - Invitation to Participate (ITP), which includes a procurement specific questionnaire which all bidders are required to complete. Bidders who were successfully shortlisted in Stage 1 were invited to participate in Stage 2.
Stage 2 - Invitation to Submit Final Tenders (ISFT).
Stage 3 - Preferred Bidder Stage. The highest scoring Bidder in stage 2 will be invited to engage in further discussions as part of a Preferred Bidder stage. This stage will be used to finalise the draft contract terms and conditions,
Documents
Associated tender documents
https://marketdojo.com/market-dojo-sign-up/
Market Dojo - ePorcurement platform
Use Invitation Code: 20763076BF to access the tender documents.
Contracting authority
THE CHILTERN RAILWAY COMPANY LIMITED
- Companies House: 03007939
- Public Procurement Organisation Number: PNPV-7838-DRMN
1 Admiral Way
Sunderland
SR3 3XP
United Kingdom
Contact name: Ian Norman
Email: ian.norman@chilternrailways.co.uk
Website: http://www.chilternrailways.co.uk
Region: UKC23 - Sunderland
Organisation type: Private utility