Contract

Provision of Corporate Records and Information Management System

  • NHS Greater Manchester Integrated Care Board

F03: Contract award notice

Notice identifier: 2025/S 000-038522

Procurement identifier (OCID): ocds-h6vhtk-047c6b (view related notices)

Published 9 July 2025, 11:31am



Section one: Contracting authority

one.1) Name and addresses

NHS Greater Manchester Integrated Care Board

Tootal Buildings, 56 Oxford Street

Manchester

M16EU

Contact

Eleanor Ross

Email

eleanor.ross2@nhs.net

Country

United Kingdom

Region code

UKD33 - Manchester

Justification for not providing organisation identifier

Partnership

Internet address(es)

Main address

https://gmintegratedcare.org.uk/

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Health


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Provision of Corporate Records and Information Management System

two.1.2) Main CPV code

  • 72212100 - Industry specific software development services

two.1.3) Type of contract

Services

two.1.4) Short description

NHS GM ICB has a range of corporate statutory responsibilities that require the receipt, management, and retention of a range of information related to risk, incidents, patient / public enquiries, Board and committees, Health and Safety, Conflict of Interest management and other corporate matters. There is a need for a robust, accessible, technically proficient and GDPR compliant system, ideally to manage all corporate information.

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £239,100

two.2) Description

two.2.2) Additional CPV code(s)

  • 48600000 - Database and operating software package

two.2.3) Place of performance

NUTS codes
  • UKD - North West (England)

two.2.4) Description of the procurement

NHS GM ICB has a range of corporate statutory responsibilities that require the receipt, management, and retention of a range of information related to risk, incidents, patient / public enquiries, Board and committees, Health and Safety, Conflict of Interest management and other corporate matters. There is a need for a robust, accessible, technically proficient and GDPR compliant system, ideally to manage all corporate information.

two.2.5) Award criteria

Quality criterion - Name: Service Delivery / Weighting: 10

Quality criterion - Name: Reporting / Weighting: 10

Quality criterion - Name: Functionality / Weighting: 10

Quality criterion - Name: Implementation / Weighting: 10

Quality criterion - Name: Training / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: System Demonstration / Weighting: 20

Price - Weighting: 25

two.2.11) Information about options

Options: Yes

Description of options

The contract shall have an initial term of Three years and the Contracting Authority shall be entitled to extend the term on one or more occasions to a maximum contract term of five years from the commencement date.


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2024/S 000-021144

four.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice


Section five. Award of contract

Title

Provision of Corporate Records and Information Management System

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

19 August 2024

five.2.2) Information about tenders

Number of tenders received: 9

Number of tenders received by electronic means: 9

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Allocate Software Limited (t/a RLDatix)

1 Church Road,

Richmond Upon Thames, Surrey

TW9 2QE

Country

United Kingdom

NUTS code
  • UK - United Kingdom
Companies House

02814942

The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £239,100


Section six. Complementary information

six.4) Procedures for review

six.4.1) Review body

The High Court of England and Wales

London

WC2A 2LL

Country

United Kingdom