Section one: Contracting authority/entity
one.1) Name and addresses
Ministry of Defence
Bristol
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Procurement of Post Design Services, Spares and repairs for Helmets, Ground Use Headsets, in Ear Communication Devices and Test Equipment for use on air platforms.
two.1.2) Main CPV code
- 35813000 - Military helmets
two.1.3) Type of contract
Supplies
two.1.4) Short description
Single Source procurement of Post Design Services, Spares and repairs for Helmets, Ground Use Headsets, In Ear Communication Devices (IECDs) and Test Equipment for use on air platforms. The Contract will be for a maximum of 8 years. The estimated value is £32.1M.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £32,100,000
two.2) Description
two.2.2) Additional CPV code(s)
- 32342300 - Microphones and speaker sets
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Air Commodities Delivery Team (ACDT) within Defence Equipment & Support (DE&S), part of the UK Ministry of Defence, (“the Authority”) intends to award a Contract to Helmet Integrated Systems Ltd for the procurement of Post Design Services, Spares and repairs for Helmets, Ground Use Headsets, In Ear Communication Devices (IECDs) and Test Equipment for use on air platforms.
The current contract for Post Design Services, Spares and Repairs of Helmets and In-Ear Communication Devices (IECDs) will expire on 31 December 2024. There is an ongoing requirement to continue to support this equipment until 2032, which will comprise of five (5) year contract with three (3) option years of twelve months each at an estimated value of £31.2M.
In accordance with regulation 4 of The Defence and Security Public Contracts (Amendment) (EU Exit) Regulations 2019 (SI 2019/697) this procurement falls to be regulated under the provisions of the Defence and Security Public Contracts Regulations 2011 as amended (in particular by SI 2019/697 and SI 2020/1450). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 for technical reasons.
The Authority has insufficient intellectual property rights to the modifications to the equipment and is therefore unable to pass the necessary data and information to undertake the requirement to third parties. Only the extant Contractor is the approved Design Organisation (DO) for the articles and owns the Design Rights for the articles which fulfil the requirement.
This technical expertise, together with the ownership of the Design Rights, means that no company other than Helmet Integrated Systems Ltd can carry out the activities required in the time frame specified by the Customer.
Helmet Integrated Systems Ltd hold the necessary Design Approved Organisation Scheme accreditation to meet Airworthiness requirements with Military Aviation Authority (MAA) regulations ensuring continued support of this equipment to the required safely levels.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure without publication of a contract notice
- No tenders or no suitable tenders/requests to participate in response to negotiated procedure with prior publication of a contract notice
- The products involved are manufactured purely for the purpose of research, experiment, study or development
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
In accordance with regulation 4 of The Defence and Security Public Contracts (Amendment) (EU Exit) Regulations 2019 (SI 2019/697) this procurement falls to be regulated under the provisions of the Defence and Security Public Contracts Regulations 2011 as amended (in particular by SI 2019/697 and SI 2020/1450). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 for technical reasons.
The Authority has insufficient intellectual property rights to the modifications to the equipment and is therefore unable to pass the necessary data and information to undertake the requirement to third parties. Only the extant Contractor is the approved Design Organisation (DO) for the articles and owns the Design Rights for the articles which fulfil the requirement.
This technical expertise, together with the ownership of the Design Rights, means that no company other than Gentex, can carry out the activities required in the time frame specified by the Customer.
Helmet Integrated Systems Ltd hold the necessary Design Approved Organisation Scheme accreditation to meet Airworthiness requirements with Military Aviation Authority (MAA) regulations ensuring continued support of this equipment to the required safely levels.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
700005439 & ACCOMM4/7132
Title
Procurement of Post Design Services, Spares and repairs for Helmets, Ground Use Headsets, In Ear Communication Devices and Test Equipment for use on air platforms.
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
1 November 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
HELMET INTEGRATED SYSTEMS LTD
Letchworth Garden City
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £32,100,000
Total value of the contract/lot/concession: £32,100,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Ministry of Defence
Bristol
Country
United Kingdom