Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 1924664685
Country
United Kingdom
Region code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO 001241 - Workwear and PPE
Reference number
001241
two.1.2) Main CPV code
- 18100000 - Occupational clothing, special workwear and accessories
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of
Workwear and PPE for use primarily in the education market. This Framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements by establishing an agreement for Providers to deliver stock both into YPO’s distribution centre in Wakefield, West Yorkshire and deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer. YPO also wish to establish an agreement where the end customer will place orders directly with the Provider on a “contract” basis and the Provider will deliver direct to the end customer on an agreed basis.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £7,000,000
two.2) Description
two.2.1) Title
General Workwear
Lot No
1
two.2.2) Additional CPV code(s)
- 18100000 - Occupational clothing, special workwear and accessories
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
General Workwear
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 30th July 2024 to 29th July 2026 with two options to extend for an additional 12 months The first decision to extend the contract period will be taken by the end of April 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 30th July 2024 to 29th July 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Hi Vis
Lot No
2
two.2.2) Additional CPV code(s)
- 18400000 - Special clothing and accessories
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Hi Vis
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 30th July 2024 to 29th July 2026 with two options to extend for an additional 12 months The first decision to extend the contract period will be taken by the end of April 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 30th July 2024 to 29th July 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tabards and Aprons
Lot No
3
two.2.2) Additional CPV code(s)
- 18110000 - Occupational clothing
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Tabards and Aprons
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 30th July 2024 to 29th July 2026 with two options to extend for an additional 12 months The first decision to extend the contract period will be taken by the end of April 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 30th July 2024 to 29th July 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Disposable Workwear
Lot No
4
two.2.2) Additional CPV code(s)
- 18110000 - Occupational clothing
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Disposable Workwear
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 30th July 2024 to 29th July 2026 with two options to extend for an additional 12 months The first decision to extend the contract period will be taken by the end of April 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 30th July 2024 to 29th July 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Gloves
Lot No
5
two.2.2) Additional CPV code(s)
- 18141000 - Work gloves
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Gloves
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 30th July 2024 to 29th July 2026 with two options to extend for an additional 12 months The first decision to extend the contract period will be taken by the end of April 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 30th July 2024 to 29th July 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Footwear
Lot No
6
two.2.2) Additional CPV code(s)
- 18800000 - Footwear
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Footwear
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 30th July 2024 to 29th July 2026 with two options to extend for an additional 12 months The first decision to extend the contract period will be taken by the end of April 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 30th July 2024 to 29th July 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
PPE
Lot No
7
two.2.2) Additional CPV code(s)
- 18143000 - Protective gear
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
PPE
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 30th July 2024 to 29th July 2026 with two options to extend for an additional 12 months The first decision to extend the contract period will be taken by the end of April 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 30th July 2024 to 29th July 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Contractual
Lot No
8
two.2.2) Additional CPV code(s)
- 18100000 - Occupational clothing, special workwear and accessories
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Contractual
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 30th July 2024 to 29th July 2026 with two options to extend for an additional 12 months The first decision to extend the contract period will be taken by the end of April 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 30th July 2024 to 29th July 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-015384
Section five. Award of contract
Contract No
001241
Lot No
1
Title
General Workwear
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 November 2024
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Arco Ltd
Hull
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
No
five.2.3) Name and address of the contractor
Arden Winch & Co Ltd
Sheffield
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Burlington Uniforms Ltd
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ilasco
Glenrothes
Country
United Kingdom
NUTS code
- UKM72 - Clackmannanshire and Fife
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Rexel UK Limited
Birmingham
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
No
five.2.3) Name and address of the contractor
Workwear Express Limited
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,000,000
Section five. Award of contract
Contract No
001241
Lot No
2
Title
Hi Vis
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 November 2024
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Arco Ltd
Hull
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
No
five.2.3) Name and address of the contractor
Burlington Uniforms Ltd
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Rexel UK Limited
Birmingham
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
No
five.2.3) Name and address of the contractor
Workwear Express Limited
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,000,000
Section five. Award of contract
Contract No
001241
Lot No
3
Title
Tabards and Aprons
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 November 2024
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Arco Ltd
Hull
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
No
five.2.3) Name and address of the contractor
Arden Winch & Co Ltd
Sheffield
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Rexel UK Limited
Birmingham
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,000,000
Section five. Award of contract
Contract No
001241
Lot No
4
Title
Disposable Workwear
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 November 2024
five.2.2) Information about tenders
Number of tenders received: 11
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Arco Ltd
Hull
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
No
five.2.3) Name and address of the contractor
Arden Winch & Co Ltd
Sheffield
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Enviroclean
Grangemouth
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Rexel UK Limited
Birmingham
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,000,000
Section five. Award of contract
Contract No
001241
Lot No
5
Title
Gloves
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 November 2024
five.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Arco Ltd
Hull
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
No
five.2.3) Name and address of the contractor
Arden Winch & Co Ltd
Sheffield
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Arrow County Supplies
Shrewsbury
Country
United Kingdom
NUTS code
- UKG22 - Shropshire CC
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Burlington Uniforms Ltd
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Lyreco UK Limited
Telfrod
Country
United Kingdom
NUTS code
- UKG22 - Shropshire CC
The contractor is an SME
No
five.2.3) Name and address of the contractor
Rexel UK Limited
Birmingham
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,000,000
Section five. Award of contract
Contract No
001241
Lot No
6
Title
Footwear
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 November 2024
five.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Arco Ltd
Hull
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
No
five.2.3) Name and address of the contractor
Burlington Uniforms Ltd
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Lyreco UK Limited
Telfrod
Country
United Kingdom
NUTS code
- UKG22 - Shropshire CC
The contractor is an SME
No
five.2.3) Name and address of the contractor
Rexel UK Limited
Birmingham
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,000,000
Section five. Award of contract
Contract No
001241
Lot No
7
Title
PPE
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 November 2024
five.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Arco Ltd
Hull
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
No
five.2.3) Name and address of the contractor
Arden Winch & Co Ltd
Sheffield
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
DSTO Ltd T/A Head2Toe Workwear
Poole
Country
United Kingdom
NUTS code
- UKK25 - Dorset
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Lyreco UK Limited
Telfrod
Country
United Kingdom
NUTS code
- UKG22 - Shropshire CC
The contractor is an SME
No
five.2.3) Name and address of the contractor
Rexel UK Limited
Birmingham
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,000,000
Section five. Award of contract
Contract No
001241
Lot No
8
Title
Contractual
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 November 2024
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Arco Ltd
Hull
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
No
five.2.3) Name and address of the contractor
Arden Winch & Co Ltd
Sheffield
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Burlington Uniforms Ltd
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Chelmsford Safety Supplies
Chelmsford
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
DSTO Ltd T/A Head2Toe Workwear
Poole
Country
United Kingdom
NUTS code
- UKK25 - Dorset
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Lyreco UK Limited
Telfrod
Country
United Kingdom
NUTS code
- UKG22 - Shropshire CC
The contractor is an SME
No
five.2.3) Name and address of the contractor
Rexel UK Limited
Birmingham
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
No
five.2.3) Name and address of the contractor
Signet Industrial Distribution Ltd
Doncaster
Country
United Kingdom
NUTS code
- UKE31 - Barnsley, Doncaster and Rotherham
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,000,000
Section six. Complementary information
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for
details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract is
provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract is
entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been
harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,
Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom